What Do You Need a Template For?

To help caretakers, site managers and other employees in maintained and academy schools understand why their maintenance tasks require role-appropriate training, how to use the school's asbestos management information, and the important limit that asbestos-awareness training does not authorise work on asbestos.

2 lessons · v1

Help staff in maintained and academy schools in England understand delegated asbestos management responsibilities, the limits of delegation, the need for effective arrangements and oversight, and the importance of training, time and worker engagement.

3 lessons · v1

Guide schools and academies in England on when a Display Energy Certificate and advisory report may be required, and on retaining the associated documents and display or renewal records.

10 sections · v1

To define how estate-related health and safety responsibilities are allocated, managed and escalated at {{school_name}}, in accordance with the school's employer or responsible body arrangements.

32 sections · v1

Record reported estate risks, their location and impact, immediate controls, responsible ownership, required actions, escalation, completion and verification.

v1

To provide a clear procedure for staff and pupils to report estate risks and for the school to record, assign, assess, control, escalate and close those reports. This procedure is intended for maintained and academy schools in England managing building and external-area health and safety, where adopted by the relevant school.

25 sections · v1

Help school staff recognise when industrial or commercial gas plant safety requirements apply, understand the principal hazards and controls, and understand the limits on carrying out purging, lighting up and shutting down.

3 lessons · v1

Record legionella precautions, monitoring and management activity, responsible persons, findings and corrective actions for the school's water systems.

v1

Monitor implemented legionella precautions, record findings and adverse results, track corrective actions, and support management oversight for school water systems where the school is an employer, controls premises, or has health and safety responsibilities for others.

v1

To provide a documented scheme for preventing or controlling legionella risk in school water systems, with clear responsibilities for implementing, managing, monitoring and reviewing the control arrangements.

22 sections · v1

A reusable, unscored register for identifying and assessing legionella sources and affected persons associated with school water systems, recording existing controls separately from proposed controls, and documenting review triggers. Use where the school is an employer, controls premises, or has health and safety responsibilities for others, including maintained and academy schools where those conditions apply.

v1

Record the appointment of the manager responsible for legionella control arrangements, including the basis of the appointment, authority, responsibilities, and competence or support arrangements.

v1

Provide a reusable, unscored register for determining whether lifting equipment is provided or used for work, identifying relevant equipment and users, deciding whether detailed LOLER controls are needed, and recording competent-person examination arrangements where applicable.

v1

Record a simple visual check of new portable electrical equipment before first use, including any defects and actions taken.

v1

Record the condition, operation, performance observations, defects, corrective actions and escalation arising from a bi-annual check of school air-conditioning systems, alongside the applicable maintenance and statutory inspection arrangements.

v1

Record a condition check of each air-conditioning system, identify defects, and assign corrective action separately from the longer-term energy-assessor inspection.

v1

To coordinate asbestos removal, encapsulation or other asbestos works with associated condition, building-system and fabric works where those works are planned or in progress at a primary or secondary maintained or academy school in England.

24 sections · v1

Guidance for maintained and academy schools in England to assess, where asbestos removal, encapsulation or related building-condition works are being considered, whether available school-building capital funding may be relevant and to record the proposed works, costs, funding route, application and decision.

20 sections · v1

Record planned asbestos removal, encapsulation and associated building-condition works, estimated costs, relevant capital-funding considerations, applications and decisions.

v1

To establish how the school identifies asbestos dutyholders, assigns premises responsibilities, delegates asbestos management roles, and monitors the effectiveness of asbestos arrangements where responsibility may be shared.

26 sections · v1

To define how asbestos-management responsibilities are assigned, delegated, escalated, resourced and monitored in a maintained or academy primary or secondary school in England where responsibilities may be shared between the employer, governing body, premises owner, academy trust, local authority or contractors.

27 sections · v1

To provide a clear procedure for the person or organisation responsible for maintaining or repairing a school's non-domestic premises in England to manage asbestos-related responsibilities, information, controls, work arrangements, communication, records and unresolved risks, where asbestos or presumed asbestos may be present.

29 sections · v1

To provide relevant asbestos information to people who may work in or use school buildings, identify activities to avoid, explain what to do after accidental damage, and ensure emergency services can access current asbestos information without entering the building where asbestos or suspected asbestos is present.

18 sections · v1

To explain how relevant asbestos locations, prohibited activities, accidental-damage actions and emergency-services information are communicated to staff, contractors, visitors, parents, carers and community users where asbestos or suspected asbestos may be present.

17 sections · v1

To help people working in or using maintained and academy primary and secondary schools in England understand who needs asbestos information, instruction and training, how to avoid disturbing asbestos-containing materials, and why relevant information must be shared with building users and emergency services.

3 lessons · v1

To provide a clear plan for managing asbestos or presumed asbestos in school buildings where it is present or may be present, including the asbestos register, responsibilities, condition information, controls, emergency arrangements, communication routes, records and corrective actions.

26 sections · v1

Review asbestos precautions and management arrangements, record the status of available asbestos information, responsibilities, controls and deficiencies, and document actions, owners, target dates and closure evidence.

v1

Reusable, unscored register for identifying known or foreseeable asbestos-related health and safety risks to employees, pupils, students, visitors, contractors and other premises users, separating controls that may already exist from controls proposed for verification, implementation or review.

v1

To record the controlled annual review of a school's asbestos register and asbestos management plan, including whether the information is accurate, whether arrangements are being effectively applied, any changes or shortfalls, and how changes are communicated to staff.

19 sections · v1

Reusable, unscored risk register for maintained and academy primary and secondary schools in England where asbestos or presumed asbestos may be present, or where work could disturb asbestos-containing materials. Use to assess known, presumed and potentially hidden materials; identify people who may be exposed; record verified existing controls separately from proposed controls; define arrangements for routine maintenance, construction work and emergencies; and track remedial or further-management actions. Applicability remains conditional and must be confirmed for the individual premises.

v1

Reusable unscored risk register for maintained and academy primary and secondary schools in England to assess known, presumed and potentially hidden asbestos-containing materials, identify people who may be exposed, specify controls for routine and planned work, define emergency arrangements and record remedial actions. Applicable only where asbestos or presumed asbestos may be present in school buildings or where work could disturb asbestos-containing materials.

v1

To guide maintained schools, academy schools and trusts in England when considering routes to market and procurement support for asbestos services.

10 sections · v1

To provide a consistent procedure for specifying and sourcing asbestos services, selecting an appropriate route to market, and retaining the procurement and supplier decision records for {{school_or_trust_name}}.

18 sections · v1

To control asbestos-containing waste generated by school works or works commissioned by the school by ensuring that the waste is contained, classified and disposed of in accordance with applicable hazardous-waste requirements, with consignment evidence retained.

18 sections · v1

To record the applicability, current Display Energy Certificate and advisory report arrangements for each qualifying school or academy building in England.

12 sections · v1

Reusable, unscored risk register for assessing a school's vulnerability to river, coastal, surface-water and reservoir flooding, drainage capacity, roof ponding, blockages, contamination, water damage, disruption and required controls or remedial actions.

v1

To establish arrangements for managing estate-related health and safety in maintained and academy primary and secondary schools in England, including responsibility, delegated functions, competent assistance, plant and workplace safety, access controls, escalation and oversight.

34 sections · v1

Provide school employees with a general awareness of estate-related risks, protective measures, procedures and the need for appropriate, periodically repeated training, including additional training where particular hazards or responsibilities require it.

3 lessons · v1

Provide an accessible record for reporting building and external-area risks, documenting the issue, controls, ownership, actions, escalation, completion and evidence of closure.

v1

To help maintained and academy schools in England maintain controlled records that support the safety and regulatory compliance of their school estate.

18 sections · v1

To help maintained and academy primary and secondary schools in England maintain documents that support the safety and regulatory compliance of the school and estate, including certificates, records, relevant assessments, inspection logs, registers and contractor contact details.

21 sections · v1

Provide an unscored, reusable risk register for assessing and reviewing vulnerability to river, coastal, surface-water and reservoir flooding, drainage and roof risks, defects, remedial actions and post-storm conditions. Use only where relevant flood, drainage or roof risks may apply.

v1

Set out maintenance arrangements for gas appliances, pipework and other gas equipment at {{school_name}}, including manufacturer instructions, specified maintenance periods, and retention of scheduled maintenance and gas-safety check records.

12 sections · v1

To ensure that, where gas fittings are present, work on them at {{school_name}} is carried out only by a Gas Safe registered engineer qualified for the specific work.

10 sections · v1

Reusable, unscored register for assessing explosion, flame-failure, ventilation, gas-supply interlock, carbon monoxide and combustion-product risks associated with industrial or commercial gas plant in maintained and academy primary and secondary schools in England. Use only where such plant is operated, including larger catering or specialist process equipment; it is not required solely because ordinary domestic-scale gas appliances are present.

v1

To provide a conditional procedure for using air-cleaning units as interim support where adequate ventilation cannot currently be maintained, while remedial works are undertaken and air cleaning is not used as a substitute for ventilation.

15 sections · v1

Guide schools on the conditional use of an air-cleaning unit as temporary support where adequate ventilation cannot temporarily be maintained and remedial works are planned, while ensuring that the unit does not replace ventilation or delay long-term remediation.

14 sections · v1

To provide a procedure for schools with kitchen gas equipment and an extract system intended to remove gas fumes or leaks during cooking, covering specification, verification, testing and management of the interlock between the kitchen extraction system and the gas supply.

21 sections · v1

Record lifting-equipment identity, safe-working-load information, declarations of conformity, test certificates, thorough-examination reports, examination due dates, defects, corrective actions and evidence that unsafe or overdue equipment was removed from use.

v1

Operational pre-use and examination-status checks for lifting equipment and accessories used for school work. Adapt the checklist to the equipment and do not use it as a substitute for a competent person’s thorough examination.

v1

Reusable, unscored register for recording whether a school provides or uses lifting equipment at work, identifying relevant equipment and users, determining whether detailed LOLER controls are needed, and recording competent-person examination arrangements where LOLER applies.

v1

Complete before new machinery or relevant work equipment is put into use in a maintained or academy primary or secondary school in England, where the equipment is acquired, installed, assembled or commissioned for use in Great Britain.

v1

To support the acceptance of new machinery for school work in Great Britain by checking the required marking, declaration of conformity and English-language instructions before commissioning.

16 sections · v1

To provide a proportionate procedure for maintaining portable electrical equipment used in maintained and academy primary and secondary schools in England, by identifying equipment, selecting appropriate controls, arranging competent inspection or repair where needed, removing unsafe equipment from use and reviewing whether the maintenance scheme remains effective.

17 sections · v1

Reusable unscored risk register for recording risks arising from school premises, plant, access routes, workplace fabric, external areas and their use by pupils, staff, visitors and contractors. The completed register should reflect the actual premises, hazards, responsibilities, controls and user groups.

v1

Reusable unscored risk register for identifying and managing risks to pupils, staff, visitors and contractors arising from school buildings, external areas, access routes, plant, workplace conditions and premises use. Complete for the premises and activities within the control of the responsible organisation, including where responsibility is shared or conditional.

v1

Identify applicable pressure systems, determine the proportionate arrangements required for safe design and use, and record written schemes, competent-person examinations, maintenance, defects and corrective actions where applicable.

v1

To provide schools in England with a clear process for recording concerns about possible reinforced autoclaved aerated concrete (RAAC), using visual identification guidance, obtaining confirmation from a suitably qualified building professional, and contacting the Department for Education customer help portal when RAAC is confirmed or advice is needed.

16 sections · v1

Reusable, unscored risk register for assessing whether a school meets the applicable radon measurement trigger, recording radon-area status, occupied-basement use, measurement results, exposure controls, mitigation decisions and applicable regulatory actions. Applicability remains conditional on the school's actual site and occupancy: use where the school is in a radon-affected area, or where a basement in a non-radon area is occupied for more than an average of one hour per week.

v1

Provide an unscored, reusable risk register for determining whether radon measurements are applicable, arranging measurements where required, assessing recorded results and documenting decisions or mitigation needed to limit exposure.

v1

Record structural inspections, visible changes in condition, issues identified, professional advice, action owners, deadlines, interim controls and evidence that remedial actions were completed or managed.

v1

Reusable, unscored risk register for assessing structural-safety risks affecting school buildings in England. Complete for each relevant building or structure using the actual construction, use and environmental conditions, and record only controls and conditions that have been verified.

v1

Support a risk-based inspection of trees on school premises or within areas for which the school has responsibility, including recording condition, location, hazards, arboricultural advice and actions.

v1

To provide a procedure for a maintained or academy primary or secondary school in England when a gas appliance is known or suspected to be unsafe, covering withdrawal from use, competent investigation, repair or removal, and confirmation of safe status before return to use.

16 sections · v1

To provide a procedure for identifying work equipment and the school's ownership, operation or control responsibilities; assessing suitability and risks; arranging proportionate maintenance and inspection; controlling equipment supplied by other parties; reporting and isolating defects; and retaining evidence of applicable PUWER arrangements where school employees use work equipment or the school owns, operates or controls it.

29 sections · v1

Reusable, unscored risk register for assessing work-equipment risks in maintained and academy primary and secondary schools in England. Use it for equipment suitability, intended use, users, installation conditions, deterioration, inspection needs, maintenance arrangements, equipment supplied by others, defect controls and actions required to keep equipment safe.

v1

Reusable unscored register for assessing and managing potential asbestos risks associated with system-built school structures, including structural columns, panel infill and other system-building components. Applicability remains conditional where the premises are confirmed as system-built or where construction status is unknown and requires confirmation.

v1

Record the receiving or pre-use visual check of new portable electrical equipment, identify visible damage before use, prevent damaged equipment from being used, and record defects and resulting actions.

v1

To help a school that chooses to use records or labels monitor and review the effectiveness of its portable electrical equipment maintenance scheme.

10 sections · v1