FOR FACILITIES & PROPERTY TEAMS
Asset records, planned maintenance (PPM), contractor certificates and inspection evidence stay linked across your portfolio, so when a client or auditor asks for proof, you pull it from live data instead of rebuilding it from five places.
The compliance that lands on the duty-holder
Every building you manage carries a set of legal duties that don't pause. Fire safety, asbestos, water hygiene and legionella, electrical, gas, and lifting equipment each run on their own cadence, a fire risk assessment kept current, an asbestos register and management plan, a legionella risk assessment reviewed on schedule, fixed-wire and emergency-lighting tests, annual gas and plant checks, LOLER examinations. Each sits in law on the duty-holder, the person in control of the premises, and the appointed responsible person, and each has to be evidenced, not just done.
The recognised way to keep that straight is a standards-based maintenance regime. SFG20, the industry standard, translates the legislation into structured schedules and colour-codes red tasks that help achieve legal compliance. The work is well understood. What's hard is holding the proof together, across a portfolio of sites, a mix of in-house teams and contractors, and certificates that expire on a hundred different dates, and producing it the moment a client or auditor asks.
That's the layer CalmCompliance owns. Assets, schedules, certificates and evidence stay linked across every site, so the statutory picture is current and ready to show. On site, QR code compliance tracking ties scans to locations and assets so reports and checks land in the audit trail without an app or login. Searching for facilities management software? That page covers the product category; for estate scheduling and assets see CAFM software, or use CMMS software for the maintenance-management view. This page frames the same platform for FM teams and UK facilities compliance. For schools and multi-academy trusts, see school compliance software.
THE PRESSURES
The challenge
Warranties, service contracts and contractor paperwork cross multiple sites. Certificates expire, windows slip, and the proof sits scattered across email and folders.
How we help
Each asset carries its lifecycle history. Contracts, warranties and certificates sit on the asset with expiry reminders, and contractor credentials live next to the work they relate to. Nothing lapses without someone knowing first.
The challenge
Planned maintenance lives in spreadsheets or a CAFM tool half the team avoids, and proving completion for a dispute or an audit means hunting files.
How we help
Configure your PPM once, built around recognised maintenance standards with statutory tasks flagged; work orders generate on schedule, your team completes them on mobile, and the 52-week record shows exactly what finished and when.
The challenge
Clients want proof that certificates are current, maintenance ran and incidents are logged. Building that pack each quarter by hand doesn't scale.
How we help
Reports pull from live data: completion rates, certificate status, incidents, renewals and open actions, for any site and period. You export a pack or share a live view instead of rebuilding spreadsheets.
WHERE THE PROOF LIVES
Capture the work once, against the asset and the site, with dates and certificates attached, so the compliance picture is assembled, not gathered.
Fire safety (FRA, alarm & emergency-lighting tests)
Where CalmCompliance holds it
Asbestos (register, management plan, reinspection)
Where CalmCompliance holds it
Water hygiene & legionella (LRA, monitoring)
Where CalmCompliance holds it
Electrical (EICR, PAT, emergency lighting)
Where CalmCompliance holds it
Gas & mechanical plant (annual checks, servicing)
Where CalmCompliance holds it
Lifting equipment (LOLER thorough examination, safe working load on the equipment register)
Where CalmCompliance holds it
Portfolio-wide assurance & client reporting
Where CalmCompliance holds it
Free readiness check
Most teams only find the gaps when someone asks. This finds them first: a readiness score, your biggest gaps, and a plan for each, in about three minutes.
IN PRACTICE
The same connected workflows, framed around the situations you actually face.
The incident ties to the asset and its contract; a work order is raised, completed by your team and logged, with the full chain visible for the client report.
See how it worksCertificates, compliance history and contractor files sit in one system. You walk the auditor through live data, not a PDF pack.
See how it worksExpiry dates trigger reminders and the renewal evidence links back to the asset, so renewals never ride on one person's calendar.
See how it worksWork orders generate on schedule, your team completes them on mobile, and completion is visible for the client.
See how it worksThe record shows three repairs in two months, and you build the replacement case straight from that history.
See how it worksYOUR STACK
CalmCompliance adds compliance and evidence on top of the tools your team already uses, so you keep familiar workflows.
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What facilities management teams ask before they start.
Statutory compliance in facilities management is the set of legal duties the duty-holder must evidence for each building: fire safety, asbestos, water hygiene and legionella, electrical, gas, and lifting equipment. Each runs on its own cadence and has to be proved, not just done. CalmCompliance keeps assets, schedules, certificates and evidence linked across every site so the statutory picture stays current when a client or auditor asks.
You prove it from live data rather than a rebuilt pack. Every asset carries its certificates, PPM completions and inspection records with dates attached, so at any moment you can show a client current fire, asbestos, legionella, electrical and gas evidence per site, exported as a report or shared as a live view.
Evidence is assembled automatically as work happens: completed work orders, in-date certificates, incident logs and open actions all link back to the asset and site. You hand the client a live compliance view or a dated PDF for any period, with the full audit trail behind each item.
Yes. Each site has its own data and compliance view, you get a cross-site dashboard across the portfolio, and each client can log in to their own site record.
Per site from £490/year with unlimited users, and volume pricing for 10+ sites. Contact us for a quote, plus a free 15-day trial to test with your own data.
Yes. Store certificates, insurance and training per contractor with expiry tracking, and link work records and completion evidence back to the asset and site, so the contractor's compliance lives right next to the work it covers.
Yes, many teams run PPM scheduling, assets, work orders and compliance documents here in one place, built around recognised maintenance standards with statutory tasks flagged. If you use SFG20, we sync your regimes directly; for other systems, we can explore an API integration on request.
We build planned maintenance around recognised maintenance standards and flag the statutory tasks that keep you compliant. A direct SFG20 integration is available now: sync your SFG20 regimes, get tasks classified Red/Pink/Amber/Green, and pass completions back automatically. Ask us to switch it on for your account.
Yes. Generate reports from live data, completion rates, incidents, certificate status and open actions, for any site and period, then export to PDF or share a live view.
Describe your sites and we'll show how the model fits.
From £490/year per site, unlimited users. Start a 15-day trial with no card.
