THE PHYSICAL LAYER

Is the building safe and running?

The place itself and everything attached to it.Asset RegisterPPM SchedulingInspections52-Week PlannerIssue ReportingWork OrdersLocations, assets, planned work, and the issues people raise on the ground, all in one connected place.

WHAT'S INSIDE

Everything in one place

The building, its assets, and the work that keeps them running, all connected and sharing the same data. Scheduled checks and maintenance here feed workplace health and safety software alongside policies and training.

Premises & Asset Management

Every site, building and room in one structured place

Every site, building, floor and room in one structured place, with the assets that live inside them. Each location carries its own history, so the work, checks and issues against it are always one tap away.

You can:

Map your estate down to room and asset level.

Structure every site from campus to individual item.

Attach manuals, warranties and inspection records to any item.

Documentation stays with the asset, not in a shared drive.

Pull up a location's full history from a single QR scan.

Anyone on site can see what's happened here before.

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Asset management dashboard showing sites, buildings, rooms and equipment in a structured hierarchy
52-week maintenance planner showing scheduled work across multiple sites

Maintenance & Scheduling

Planned maintenance, inspections and work orders in a single view

Planned maintenance, inspections, work orders and scheduling in a single view. The 52-week planner shows everything scheduled across the whole operation at once, so nothing slips and every job is logged.

You can:

See all scheduled work across every site in one timeline.

The 52-week planner gives you the full picture at a glance.

Raise and assign work orders to your team.

Jobs go to the right people with the context they need.

Keep a complete record of what was done and when.

Every job logged against the location and asset it belongs to.

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Issue Reporting & Requests

Issues captured the moment they're spotted

Issues and requests raised by the people on site, captured the moment they're spotted. AI reads each submission and suggests how to triage it, so the right job reaches the right person faster.

You can:

Take reports from anyone on site, no login needed.

QR codes on walls and equipment make reporting instant.

Let AI suggest priority and category while a human confirms.

Sorting happens automatically; you stay in control.

Route requests automatically with your own rules.

The right team sees the right job without manual forwarding.

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QR code scanning interface showing instant issue reporting from site

QR code compliance tracking

Generate a QR code for any site, room or asset and put it on the thing itself. Scan to open the live record, view service history, or raise an issue against the right place first time. It runs in the browser on any phone, with no app to install and no login to chase, so every report and check stays joined to the physical world and the audit trail.

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Print a QR for any site, room or asset.
Stick it on the thing itself and it stays joined to that record.
Scan to view history or raise an issue against the right place.
Location and asset context is captured automatically.
Runs in the browser, no app to install and no login to chase.
Anyone on site can report or view history the moment they need to.
QR code on an asset opening its record on a mobile phone for compliance tracking

Use cases

One hazard. One scan. Fully resolved.

Each workflow in CalmCompliance follows the same path from report to close, with the trail in one place.

Report in seconds

Capture everything, right where it happens

Someone spots a problem. They scan the QR code on the wall, fill in a simple form, and submit. Location already filled in. No app. No login. No chasing.

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Simple forms for any situation.
Report incidents and requests in a short form. Triage AI routes priority and owner.
Context captured automatically.
Submissions attach to the asset, location, or person. No re-keying into another system.
One scan, instant reporting.
QR codes let people report without a login or app, so reports reach the desk without a chase.
CalmCompliance dashboard showing unified compliance workflowCalmCompliance dashboard showing unified compliance workflow

Nothing gets lost

Every detail connected, every action traceable

The submission becomes an incident record tied to the location, asset, and people involved. Context stays on the record from the first save.

See QR Features
Every record in its right place.
Assets, locations, people, and documents point at each other so the record stays whole.
The full picture, always available.
Incidents, risk assessments, maintenance history, and certificates in one view instead of five tools.
Every action leaves a trail.
Who reported it, what you did, when it closed. Search and export from the same thread.
Mobile QR code scanning interface showing instant access to asset information

From report to resolved

The right people, working on the right things

A follow-up repair is raised from the incident as an issue, and the team is assigned. When it's done, the record is closed, and the whole thread is there if anyone ever needs to see it.

Assignments and reminders, handled automatically.
The right people get notified on time; the record shows who did what.
Raise work directly from what you're looking at.
Create a repair job, assign a task, or escalate an issue without leaving the record.
One complete record, ready when it matters.
When an auditor or inspector asks what happened, you open one record and walk through it.
CalmCompliance maintenance planning dashboard

Free readiness check

Could you prove it tomorrow?

Most teams only find the gaps when someone asks. This finds them first: a readiness score, your biggest gaps, and a plan for each, in about three minutes.

Get My Free Report

Questions about Operate.

What teams ask about the physical layer.

Still have questions?

Can't find the answer you're looking for? Our team is here to help.

See how Operate connects to the rest of the platform

Operate handles the building. Govern proves you did it right. Book a demo and we'll show you how the layers work together.

Explore Govern
CalmCompliance platform overview showing connected compliance workflows