Get it to the right people, and prove they've seen it.

Having the right policy or assessment counts for little if the people it affects never saw it, or if no-one can show they did. Distribution & Reviews sends what matters to the groups who need it, tracks who's acknowledged it, and brings everything back round on schedule so nothing quietly goes out of date.

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Features

Sent, seen, acknowledged, kept current

Most organisations can produce a policy. Far fewer can prove, on the day they're asked, that the right people received it, read it and that it's still in date. Distribution & Reviews closes that gap: it gets documents and assessments to the groups who need them, records the acknowledgement, and schedules the reviews that keep everything live. Here's what's inside.

Distribute by group

Send documents and assessments to the groups who need them, rather than picking recipients one at a time. Anyone assigned to a group automatically receives what's distributed to it, so the right people are covered even as your teams change. Distribution follows your structure, not a manual list you have to keep rebuilding.

  • Group-based sending, not one-by-one
  • People in a group receive what's distributed to it
  • New joiners covered as they're added to groups
  • Distribution follows your org structure
Distributing a document to groups

Track who's acknowledged

See exactly who has acknowledged what, and who still hasn't, so "they should have read it" becomes "here's the record that they did". Acknowledgement is captured against each person, giving you a live picture of coverage rather than a hopeful assumption. And where a click isn't enough, you can require recipients to pass a short quiz before their acknowledgement counts, so the record reflects understanding, not just receipt.

  • Acknowledgement captured per person
  • A live view of who's seen it and who hasn't
  • Chase only the outstanding, not the whole group
  • Quiz-gate acknowledgement to prove understanding, not just a click
Acknowledgement tracking dashboard

Scheduled reviews

Set documents and assessments to come back round for review on a schedule, so nothing silently drifts out of date. When a review falls due, it surfaces for the right people to act on, keeping your policies and risk work current as a matter of routine. Staying in date stops being something you have to remember.

  • Reviews scheduled on the cadence you set
  • Documents and assessments brought back round automatically
  • Due reviews surfaced to the right people
  • Nothing quietly falls out of date
Review schedule with items due

Works across documents, assessments and forms

One distribution-and-review mechanism covers your controlled documents, your risk assessments and your forms, so you're not learning a different process for each. Whatever needs to reach people and stay current flows through the same place. Consistency across everything you govern, with no separate tools to stitch together.

  • One mechanism across documents, assessments and forms
  • The same process whatever you're sending
  • Consistent handling across the layer
  • No separate tools to keep in step
Distribution across document, assessment and form types

Proof on demand

Because every send, receipt and acknowledgement is recorded, the evidence is ready the moment someone asks for it. Instead of reconstructing who saw what, you pull it from the same system you work in every day. This is the difference between believing you're covered and being able to show it.

  • A complete record of sends and acknowledgements
  • Evidence ready without reconstruction
  • Pulled from the data you work in daily
  • Show coverage, don't just claim it
Acknowledgement record and evidence export

The platform

One platform, three connected layers

Because everything shares one system, this is how the rest of Govern reaches people and stays alive. The policies you build in Documents & Policies, the assessments in Risk Assessments & Hazards and your Flexible Forms all distribute and review through here, and the acknowledgements and completed reviews it captures are exactly the evidence Standards draws on to prove a requirement is being met, site by site.

THE PHYSICAL LAYER

Operate

Is the building safe and running? Locations, assets, planned work and on-the-ground issues.

Premises & Asset Management
Maintenance & Scheduling
Issue Reporting & Requests

THE COMPLIANCE LAYER

Govern

Can you prove you're compliant? Documents, risks, and the proof that people have seen them.

Documents & Policies
Risk Assessments & Hazards
Distribution & Reviews

THE PEOPLE LAYER

Manage

Is everyone safe, and are you capturing what matters? Training, incidents and forms.

People & Training
Incidents & Accident Management
Flexible Forms

Free readiness check

Could you prove it tomorrow?

Most teams only find the gaps when someone asks. This finds them first: a readiness score, your biggest gaps, and a plan for each, in about three minutes.

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Ready to prove the right people have seen it?

Try Today, or book a demo. Be ready the moment someone asks.

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CalmCompliance dashboard showing distribution and acknowledgement tracking