Use case
Are we meeting the standard? Right now, not last audit.
Set the requirements once, ISO, a sector framework, or your own rules. The platform checks them through Documents & Policies, People & Training, and Standards, showing you whether each one is being met, site by site, any day you look.
Right now, 'are we compliant?' is a question you can only answer once a year, by hand.
You hold yourself to a standard: an ISO framework, a sector code of practice, or your own internal rules about what every site must do. But knowing whether you're actually meeting it means a manual audit: someone collates policies, chases training records, checks whether the scheduled inspections really happened, and builds a folder of evidence. By the time it's assembled, it's already out of date.
Worse, it only tells you about the sites someone had time to check. The standard says every location runs fire checks, holds these policies, and trains its people, but you can't see, today, which sites are on track and which have quietly slipped.
So 'are we compliant?' gets answered with 'we were, at the last audit.' That's a snapshot of the past, not a picture of where you stand now.
See it in action
With Standards sitting over the three layers, the workflow looks like this.
Define what good looks like
Set the requirements once. Any standard, including your own.
Define what meeting the standard means: the policies that must be in place, the training people must hold, the checks that must be scheduled and completed. Use an ISO framework, a sector or regional one, or write your own rules. You don't have to hold ISO for this to work.
- ISO, a sector framework, or your own rules.
- Standards aren't ISO-specific. A custom internal standard is as first-class as a named framework.
- Set the requirements once.
- Spell out the policies, training, and checks that count as meeting it, then reuse across the organisation.
- Roll it out across every site.
- Hold every location to the same standard, then watch each one against it, not just head office.
Evidence assembles itself
Each requirement pulls its proof from the work you already do.
You don't gather evidence by hand. Each requirement reaches into the relevant layer automatically: a training record from People, a completed schedule from Maintenance, a distributed and acknowledged policy from Documents. As the work happens, the evidence updates itself underneath the standard.
- Evidence pulled from across the platform.
- Training records, completed checks, and acknowledged policies attach to requirements automatically.
- Nothing assembled by hand.
- Because every layer shares the same data, the standard reads from live work, not a separate folder.
- Updates as the work happens.
- Complete a check or distribute a policy and the standard reflects it, no re-collation needed.
Live, not once a year
See whether each standard is met right now, site by site.
Open the standard and see where you stand today: which requirements are met, which are slipping, and which sites need attention. It's a continuous picture, so a gap shows the day it appears, not when the audit lands. When an inspector does arrive, there's nothing to assemble.
- A live 'are we meeting it?' view.
- See met, at-risk, and missing requirements at a glance, instead of waiting for an audit to find out.
- Site by site, across the whole organisation.
- Spot the location that's drifted before it becomes a finding, not after.
- No once-a-year evidence scramble.
- Because the picture is always current, audit prep stops being a project of its own.
Meeting the standard draws on Documents & Policies for policies in place, People & Training for staff trained, Maintenance & Scheduling for checks completed, Risk Assessments & Hazards for hazard control, and Standards to score it all against your framework.
Free readiness check
Could you prove it tomorrow?
Most teams only find the gaps when someone asks. This finds them first: a readiness score, your biggest gaps, and a plan for each, in about three minutes.
Across sectors
This workflow works the same way everywhere.
The details change depending on your world.
Education
Define your safeguarding and estate-compliance standard across a trust: policies held, staff trained, checks completed. See which schools are meeting it today, not at the next inspection.
Offices & Workplaces
Workplace health and safety requirements mapped to live checks, training, and policies across every floor and tenant. See where you stand site by site, any day.
Charities & Children's Services
Map your safeguarding and operational standard across projects and sites. See which locations are meeting it today, not when the funder asks.
Care Homes
Map your regulatory standard to live work: training current, medication checks completed, policies acknowledged. Each home's status is visible continuously, ready for an unannounced visit.
Facilities Management
Hold every building in the portfolio to the same standard, whether an ISO framework or a client's own requirements. Evidence assembles per site for continuous client assurance.
Manufacturing & Warehousing
Define your health-and-safety or quality standard and let it read from completed checks, training, and procedures on the floor. See compliance by line and by site in real time.
Leisure & Hospitality
Set the standard for pool safety, fire, and food hygiene across venues. Each site's evidence assembles from the daily work, so you know where you stand before the regulator or insurer asks.
Construction & Installation
Hold every project to the same RAMS, training, and site-check standard. Evidence assembles per job for client assurance and audit.
Keep exploring
Related use cases
The same connected workflows, applied to the situations that sit alongside this one.
An inspector is coming
The standard keeps you ready; the inspection is where it pays off. See how every policy, record, and certificate is current and in one view when they arrive.
See use caseDid they read it?
Acknowledged policies are one requirement a standard checks. See how distribution and read receipts feed the evidence automatically.
See use caseThe Monday morning checklist
Completed checks are the evidence a standard reads from. See how recurring work auto-generates, completes on mobile, and logs itself.
See use caseExplore the platform
See it for yourself.
Book a demo and we'll define a standard with you, then show its requirements pulling live evidence from across the platform.
