Legionella Water-System Control Scheme

This scheme applies where the school is an employer, controls premises, or has health and safety responsibilities for others, including maintained and academy schools where those conditions apply.

1. Scope and responsibility

The scheme covers the school’s water systems and describes how identified legionella risks will be prevented or controlled. The systems covered by this scheme are [water systems scope].

The school will appoint a responsible person to manage the arrangements for others. The responsible person for this scheme is [responsible person name], whose role or appointment is [responsible person role].

2. Control scheme

The school will maintain a documented control scheme describing the precautions used to prevent or control legionella risk in its water systems. The scheme will identify the arrangements, responsibilities and management controls that apply to the systems within scope.

The control scheme will be kept at [scheme storage location] and made available to the people responsible for implementing and managing the arrangements.

3. Implementation and management

The responsible person will oversee implementation and management of the precautions established by this scheme. Responsibilities for carrying out the arrangements are assigned as follows: [assigned responsibilities].

The responsible person will ensure that the precautions are monitored and that monitoring information is managed as part of the control arrangements.

4. Monitoring and action

The school will maintain monitoring arrangements for the precautions established by this scheme. Monitoring records will identify the relevant water system or control, the monitoring result, the date, the person responsible and any action taken.

Where monitoring identifies an adverse result or a failure of a precaution, the responsible person will record the issue, arrange appropriate management action and retain the resulting record at [monitoring records location].

5. Records

The school will keep records of the precautions used to prevent or control legionella risk, together with monitoring information, management actions and records of reviews of the control measures.

Records will be retained in [records retention location] and made available to the responsible person and other people involved in the control arrangements.

6. Review of control measures

The school will review the control measures as part of its control arrangements. The review frequency is [control measure review frequency].

Each review will record the control measures considered, the review outcome, any changes required, the person responsible for resulting actions and the target date for those actions. The next scheduled review is [next review date].

7. Scheme administration

The current version of this scheme is held at [scheme control location]. Changes to responsibilities, water systems, precautions, monitoring arrangements or review arrangements will be reflected in the documented scheme.