Schools and Education templates

To control storage, labelling, segregation of incompatible materials, waste disposal, cleaning and spill response where the school stores, handles, disposes of or cleans up hazardous substances or contamination from them.

18 sections · v1

To guide schools organising educational visits on the educational visits co-ordinator role, delegated authority, competence, provider assessment, advice to leaders and approvers, and the arrangement where the headteacher assumes the duty.

13 sections · v1

To guide a maintained or academy school in England that appoints, or is considering appointing, a nominated health and safety lead by setting out the authority, time, resources, competence, reporting arrangements and support associated with the role.

14 sections · v1

To provide a procedure for maintained and academy primary and secondary schools in England to follow up every unexplained or unexpected absence, record Code N when the reason is unknown at register close, enter the correct code when the reason is established, and amend Code N to Code O when the reason remains unknown after five school days.

12 sections · v1

To set out how a maintained school or academy in England identifies and addresses barriers to access for pupils and staff, records reasonable adjustment needs, and reviews progress.

19 sections · v1

To provide a clear plan for identifying accessibility barriers, assessing needs, recording actions to make school buildings accessible, and documenting reasonable adjustments where an assessment identifies a need.

24 sections · v1

This procedure supports maintained and academy primary and secondary schools in England to enter pupils on the admission register from the required attendance date, keep admission-register information accurate and up to date, record notified changes of address, make applicable local-authority returns, and provide the required information when a pupil’s name is deleted.

24 sections · v1

To provide a consistent procedure for maintaining an accurate admission register, making New Pupil Returns, recording changes promptly, coordinating pupil transfers and applying the stated deletion safeguards for pupils of compulsory school age and sixth-form cases. This procedure applies conditionally to maintained and academy primary and secondary schools in England when the relevant circumstance occurs; the circumstances and exceptions for each pupil must be checked.

31 sections · v1

To guide maintained and academy primary and secondary schools in England when entering a pupil on the admission register and following up when a pupil does not attend on an agreed starting day.

14 sections · v1

To provide accessible information and written instructions for using an automated external defibrillator where the school has chosen to provide one following its first-aid needs assessment.

10 sections · v1

Guide maintained and academy primary and secondary schools in England on the optional use and adaptation of supplied allergy safety policy and Individual Healthcare Plan templates as example material, including recording how the examples informed the school's own documents and arrangements.

11 sections · v1

To guide maintained schools and academies in England in arranging alternative provision and recording attendance when the stated conditions apply following a suspension or permanent exclusion.

14 sections · v1

To provide a comprehensive plan for a maintained or academy school in England where attendance is struggling, setting out the attendance problems, actions, owners, support arrangements, review points, progress reporting, evaluation and links to wider school-improvement or school-to-school support.

28 sections · v1

To provide a procedure for recording and retaining the information required in the attendance and admission registers of a local-authority-maintained or academy primary or secondary school in England, using the school’s register system and local arrangements.

25 sections · v1

To provide a procedure for daily attendance monitoring, action on poor or irregular attendance, attendance returns, identification of suspected or confirmed children missing education, referral to the home local authority, continuing reasonable enquiries, and communication until closure or agreed cessation. It is applicable to maintained and academy primary and secondary schools in England when the relevant attendance or children-missing-education circumstances arise.

21 sections · v1

To provide a consistent procedure for responding to non-compliance with a live attendance contract in a maintained or academy school in England, while considering the parent’s explanation, whether the difficulty was within the parent’s control, whether the contract remains useful, and whether another intervention should be pursued.

21 sections · v1

To support case-by-case decisions about whether to use an attendance contract, education supervision order, attendance prosecution, parenting order or penalty notice for an individual pupil, taking account of the family’s circumstances, available support and safeguarding duties, with the aim of changing parental behaviour and recording the rationale.

23 sections · v1

To explain how {{school_name}} sets attendance expectations, records attendance, responds to absence, supports pupils facing barriers to attendance, shares information, liaises with the local authority, provides governance oversight and reviews its arrangements as attendance barriers evolve.

20 sections · v1

To set out how {{school_name}} records attendance and absence accurately, takes the attendance register, records lateness and specified absence circumstances, follows up illness absence, and monitors engagement with remote education where applicable.

26 sections · v1

To help maintained and academy schools in England identify attendance support available to an individual pupil and family, assess whether that support is appropriate, record support provided or offered, and use the assessment when deciding whether attendance legal action should proceed.

21 sections · v1

To provide a child-centred procedure for identifying concerns about children missing education, considering their circumstances and welfare, sharing relevant information, making referrals where needed, taking prompt follow-up action, and recording concerns, actions and outcomes.

22 sections · v1

To provide a clear governance and accountability framework for attendance, admission-register accuracy, children missing education, local-authority cooperation, safeguarding escalation, fair access, in-year admissions and support for pupils at risk of disengagement in a maintained or academy primary or secondary school in England.

40 sections · v1

To set out how {{school_name}} considers the statutory children-missing-education guidance, assigns responsibilities, identifies and supports children missing education, records that the guidance has been considered, and documents reasonable grounds for any departure from it.

22 sections · v1

To set out arrangements for maintained schools and academy trusts in England to have regard to statutory children-missing-education guidance, identify and support children missing education through a child-centred approach, identify concerns, share information, take prompt action and record reasonable grounds for any departure from the guidance.

47 sections · v1

To provide a procedure for maintained and academy primary and secondary schools in England when a pupil is suspected or identified as missing education, including prompt referral, joint reasonable enquiries, communication with the home local authority and safeguards before deletion of a pupil’s name in specified prolonged-absence circumstances.

18 sections · v1

To guide staff in maintained and academy primary and secondary schools in England when a pupil is suspected or identified as missing education and there is a concern about the pupil’s safety or welfare.

15 sections · v1

To provide a computing curriculum progression plan for maintained and academy primary and secondary schools in England, supporting safe, responsible, respectful and secure technology use at each relevant key stage, reflecting different and escalating online risks and showing where pupils can obtain help and support.

23 sections · v1

To support school leaders in managing purchasing and contracting procedures, communicating site-specific risks and relevant precautions, overseeing contractor activities, and responding to accidents or incidents where contractors work on a maintained or academy school site in England.

22 sections · v1

To control exposure where the school stores, handles, disposes of, or cleans up hazardous substances or contamination from them by restricting access, managing storage and waste, maintaining suitable cleaning arrangements, and responding promptly and safely to spillages.

15 sections · v1

To provide a plan for multi-academy trusts and federation governing bodies in England to create regular opportunities for staff from different schools to analyse attendance patterns, identify common issues and barriers, share effective interventions and resources, and apply learning across their schools.

17 sections · v1

To support the school's participation in Education Supervision Order review meetings, preparation of relevant school information, discussion of current actions and directions, consideration of amendments, attendance recording, and follow-up with the local authority and other relevant parties where an Education Supervision Order is in force for a pupil connected with the school.

17 sections · v1

To help staff in maintained and academy primary and secondary schools in England classify educational visits, prepare proportionate plans and risk assessments where required, confirm competent leadership, obtain informed approval where required, and record the decision before departure.

23 sections · v1

To provide a procedure for maintaining the school admission register electronically, entering all compulsory and non-compulsory pupils, and making the register and its operation capable of being evidenced and audited where this procedure applies.

27 sections · v1

To guide a maintained or academy school in England when assessing an external organisation for an educational-visit activity and agreeing responsibilities in writing, particularly where the organisation will supervise children or provide an adventure activity.

14 sections · v1

To define how the school determines and provides first-aid equipment, facilities and personnel for employees, records decisions arising from its first-aid needs assessment, communicates the arrangements, and applies appointed-person responsibilities where the assessment indicates that a first-aider is unnecessary.

24 sections · v1

To provide a clear procedure for following up a newly registered pupil who does not attend on the agreed starting day, establishing the reason for absence, recording contact attempts and outcomes, notifying the local authority where the pupil cannot be located, and responding appropriately to relevant welfare or safeguarding concerns.

14 sections · v1

To guide a maintained or academy primary or secondary school in England, where applicable, when investigating a child who may be missing education: use Get Information About a Pupil to help establish whether the child is registered at another school, retain the identifiers and search results used, and create and revisit a custom CME list where that approach is used.

13 sections · v1

To support continuity of education when a Gypsy, Roma or Traveller pupil leaves a maintained or academy primary or secondary school in England without an identified destination school, including during transition between primary and secondary school.

13 sections · v1

To provide a procedure for schools that store or use dangerous materials or chemicals to maintain an up-to-date inventory, secure hazardous substances, restrict access through school-specific arrangements, and link storage and handling arrangements to applicable COSHH controls and school-specific hazards.

16 sections · v1

To provide staff with a clear local route for raising health and safety concerns, cooperating with employer and contractor arrangements, receiving a response and escalating unresolved matters, subject to the arrangements that apply to the school.

20 sections · v1

To set out proportionate health and safety responsibilities and arrangements for staff, pupils, visitors and contractors at {{school_name}}, subject to the school's employer type and operating arrangements.

26 sections · v1

To set out the proportionate health and safety responsibilities and arrangements for {{school_name}}, so that governance, school leadership, staff, contractors and others work together to manage health and safety responsibly.

30 sections · v1

To provide a clear, consistent and proportionate approach for accepting parent notifications of illness absence and requesting medical evidence when there is a genuine and reasonable basis to do so.

13 sections · v1

To provide a clear procedure for the publication and administration of school-managed in-year admissions, application routes and forms, local-authority notifications, written decisions, fair-access protocol compliance, behavioural admission restrictions and cooperation with local-authority School Attendance Order naming processes in applicable maintained and academy schools in England.

24 sections · v1

To guide maintained and academy schools in England, and relevant police and local-authority officers, when obtaining, applying, communicating and retaining evidence of the local authority’s current published Code of Conduct for issuing fixed penalty notices.

22 sections · v1

To provide a procedure for a school that uses or controls lifting equipment or lifting accessories subject to LOLER thorough examination, covering identification, appointment of a competent person, separation of servicing from examination, examination intervals and event-triggered examinations, retention of reports, and action on defects.

23 sections · v1

To provide a procedure for a maintained school in England to send a common transfer file when a pupil ceases to be registered at the school and becomes registered at another school in England or Wales.

17 sections · v1

To help visit leaders in maintained and academy schools in England assess first-aid provision before educational visits and other off-site activities, identify additional equipment for specialised activities, provide a suitable travelling first-aid kit, and apply additional arrangements where early years education is involved.

21 sections · v1

To provide child-friendly routes for reporting online concerns, inappropriate contact or content, cyber crime and fraud; explain trusted-adult and school support; connect reports with safeguarding and child-protection processes; and set out arrangements when a concern follows an online-safety lesson or activity.

24 sections · v1

To help pupils, staff, parents and carers understand the school’s expectations for safe, responsible and respectful online behaviour, how concerns can be reported and responded to, and how online-safety teaching and support connect with school life and safeguarding.

25 sections · v1

To support maintained and academy primary and secondary schools in England that include online-safety and online-harms teaching in relationships education, relationships and sex education, health education, computing or citizenship. The plan provides adaptable progression for age, development and pupil needs.

38 sections · v1

To support primary and secondary maintained schools and academies in England to plan age- and developmentally appropriate online-safety teaching where relevant relationships education, relationships and sex education, health education, computing or citizenship content is delivered.

36 sections · v1

To provide a conditional framework for a primary or secondary maintained school or academy in England to reflect online-safety principles in safeguarding, child-protection, behaviour and bullying arrangements; clarify local responsibilities; set expectations for staff, pupils and parents; establish reporting and escalation routes; and support communication and review.

32 sections · v1

To help pupils, staff and parents or carers identify how online concerns can be reported and supported, and to link those routes with the school's safeguarding and child-protection processes. This procedure is applicable, where adopted and adapted, to maintained and academy primary and secondary schools in England. School-specific contacts, reporting routes and external support references must reflect the school's current safeguarding arrangements and the platforms or services relevant to pupils.

22 sections · v1

To support primary and secondary maintained schools and academies in England, where applicable, to teach age-appropriate online safety and online harms through the relevant statutory relationships and health education provision.

11 sections · v1

Optional guidance for governing boards or trustees of maintained and academy primary and secondary schools in England. It provides a framework for supporting school leaders to keep children safe online, including review of online-safety policies and recording actions or reasonable decisions. It should be integrated with the school's existing safeguarding and governance arrangements and is not a separate statutory requirement.

23 sections · v1

To encourage parents and carers to notify the school whenever their child’s personal details or education arrangements change, using the school’s established communication channels.

12 sections · v1

To provide a procedure for authorised staff in England to check with the local authority before issuing a penalty notice, send copies of issued notices, retain transmission records, and apply the local authority’s current process for avoiding duplicate or inappropriate notices.

12 sections · v1

To define the immediate controls for a powered gate or other work equipment where a dangerous condition or suspected safety defect is identified, including switching off, supervised safe-mode use, restriction of use, competent-person action, and return to service.

13 sections · v1

To provide a controlled procedure for a maintained or academy primary or secondary school in England before considering deletion of a pupil’s name under grounds H or I following prolonged absence.

19 sections · v1

To guide maintained and academy schools in England when assessing whether deletion of a pupil’s name from the admission register may proceed under return-after-leave, continuous-absence, compulsory-school-age or sixth-form grounds, while ensuring that reasonable support, health-related circumstances and possible attendance legal action are considered.

20 sections · v1

To provide a curriculum plan for teaching online safety and online harms through statutory relationships education, relationships and sex education, and health education, where applicable to {{school_name}}.

15 sections · v1

To set out how a maintained or academy primary or secondary school in England should keep records of pupil engagement with remote education and monitor that engagement when pupils receive remote education, while keeping those records distinct from formal attendance-register entries.

8 sections · v1

To support proportionate work with {{pupil_name}} and {{parent_or_carer_names}} where the pupil’s SEND needs may not be adequately supported and this may be affecting attendance or continued participation, including regular review of support and, where significant unmet need exists for a pupil with an EHC plan, liaison with the local authority about whether an early review is needed.

19 sections · v1

To guide maintained and academy primary and secondary schools in England that choose to identify a senior mental health lead, by describing the role's strategic oversight of the whole-school approach to mental health and wellbeing.

8 sections · v1

To help a maintained or academy primary or secondary school in England record how additional or alternative provision is being considered and coordinated for a severely absent pupil, based on the pupil’s assessed barriers and needs.

29 sections · v1

To support accurate attendance-register recording for local-authority-arranged education, dual registration, medical or dental appointments, maternity leave, religious observance and illness in maintained and academy primary and secondary schools in England, where the relevant circumstance applies.

34 sections · v1

To ensure that, where applicable, a maintained or academy primary or secondary school in England informs the local authority without delay whenever a pupil is suspended or permanently excluded, regardless of the length of the suspension, and records the notification and any available acknowledgement.

16 sections · v1

To guide age- and developmentally appropriate teaching that helps pupils navigate the online world safely and confidently, regardless of the device, platform or app.

10 sections · v1

To provide a prompt response to every unexpected and unexplained absence of a pupil on the school roll, including enquiries to establish the pupil’s whereabouts, recording of attempts and escalation where there is reason to believe the pupil is in immediate danger or at risk of harm.

13 sections · v1

To provide a consistent process for identifying when reasonable enquiries may be needed for a pupil who has not returned from leave or has had a continuous period of absence, working with the School Local Authority, recording enquiries and contact attempts, escalating concerns and documenting outcomes.

17 sections · v1

To guide a maintained or academy primary or secondary school in England in embedding online-safety and online-harms education within school culture, ethos, environment, safeguarding practice, family and community partnerships, pupil engagement, peer support where used, and responses to emerging issues.

28 sections · v1

To support the safe preparation and organisation of work-experience and work-based-learning placements by setting out arrangements for placement information, responsibilities, work-environment checks, introduction, instruction, supervision, communication and, where applicable, involvement of health and safety representatives.

21 sections · v1

To define how the school prepares and organises arrangements for under-18 workers, work-experience participants and apprentices, including work-based-learning placements, so that applicable placements provide a safe introduction to the work environment.

20 sections · v1

To provide a clear procedure for maintaining appropriate communication with a pupil’s Youth Offending Team worker while the pupil remains on the school roll in criminal-justice custody, including educational needs, progress, contact during the sentence and return-to-school resettlement planning.

22 sections · v1

To describe the strategic oversight role of the senior mental health lead for the whole-school approach to mental health and wellbeing, where a maintained or academy school in England chooses to identify such a lead.

10 sections · v1

To provide a consistent process for selecting and providing work equipment where a school in England provides or uses equipment at work, so that the equipment is suitable for the intended job and risks arising from its use are prevented or controlled.

17 sections · v1

To set a consistent register-opening period for every session and establish expectations for discouraging late arrival and seeking explanations from parents.

8 sections · v1