What Do You Need a Template For?

Record regular inspections of asbestos-containing or presumed asbestos-containing materials in school buildings, including location, condition, damage or deterioration, supporting photographs or assessments where used, escalation, remedial action and links to the asbestos management plan.

v1

Check whether external lighting is sufficient for safe use of relevant school areas, and record faults, interim controls, repair actions and replacement actions.

v1

Confirm that first-aid boxes and supplies are accessible, suitably stocked, clearly identified and fit for purpose, and that sterile items and eye-irrigation supplies are managed appropriately.

v1

Check that first-aid facilities, boxes and supplies are accessible, suitably identified and stocked in line with the school's first-aid needs assessment, including conditional checks for low-hazard contents and additional equipment.

v1

Use this checklist conditionally where the school's first-aid needs assessment identifies that a first-aid room is required.

v1

Pre-use and task checklist for schools in England using a MEWP where work at height is involved or people could be exposed below the platform.

v1

Record checks of recognised MEWP category training, training card or licence expiry dates, and familiarisation with the controls and operation of each specific make and model used or arranged for use at the school.

v1

Confirm, where applicable, that newly acquired, hired, assembled, installed or relocated lifting equipment has been examined by a competent person before use, that installation conditions have been considered, and that identified defects or restrictions are addressed before unsafe use.

v1

Inspect corridors, stairs, passageways and external paths for suitability, damage and obstructions; record condition issues and confirm corrective actions where required.

v2

Record risk-based routine tree inspections and additional checks after potentially damaging activities or weather, including observed defects, arboricultural advice, controls and remedial work.

v2

Record whether school-building capital funding may be relevant to planned asbestos removal, encapsulation or associated building-condition works, including the proposed work, estimated costs, potential funding route, application or decision status, and reasons. Complete this form only where such works are being considered.

v1

Record risks reported by staff or pupils and document the issue, location, immediate controls, assigned action, escalation, completion and evidence that the issue was acted upon.

v1

Record incidents attended by first-aiders or appointed persons, including the person affected, treatment and immediate outcome, to support later trend analysis and first-aid needs assessments.

v2

Record the practical and theoretical knowledge, experience, authority, independence and impartiality of the person undertaking or relied upon for LOLER thorough examinations of lifting equipment or accessories.

v1

Record the practical and theoretical knowledge, experience, competence, independence and impartiality of the person appointed to carry out a LOLER thorough examination, including whether they undertake routine maintenance of the same equipment.

v1

Record the receiving and commissioning checks for new machinery placed on the Great Britain market for a school, including applicable marking, Declaration of Conformity, English-language instructions and retained procurement or supplier evidence.

v1

Record a simple visual check of new portable electrical equipment before it is put into use and document any action required.

v1

Record a structured post-incident review of a personal data breach, including the comprehensiveness of the risk-assessment process, the effectiveness of mitigations and controls, corrective actions, ownership, completion evidence, and resulting changes to risk assessments or controls.

v1

To provide a documented approach for deciding how long personal information is retained, arranging its deletion or disposal when retention ends, recording exceptions, and keeping retention rules current so subject access request searches can focus on information that should still be retained.

24 sections · v1

This plan sets out how the school manages asbestos or presumed asbestos in its buildings, including ownership, delegated responsibilities, asbestos information, risk controls, work controls, monitoring, emergency arrangements, communication, reporting, governance, review and document continuity. It is for use by the school’s employer, dutyholders, leadership, delegated staff, workers and visitors whose activities may disturb asbestos materials.

40 sections · v1

To set out arrangements for securely storing dangerous materials and chemicals, maintaining an up-to-date inventory, documenting storage arrangements, and recording reviews where a school stores or uses dangerous materials or chemicals.

8 sections · v1

To provide a consistent process for receiving, assessing and responding to objections to processing based on legitimate interests, including stopping direct marketing when a person objects and assessing whether compelling legitimate grounds override an objection for another purpose.

16 sections · v1

To provide a procedure for ensuring that, where the school carries out lifting operations using work equipment, each operation is properly planned by a competent person, appropriately supervised and carried out safely.

20 sections · v1

This procedure sets out how a school can maintain portable electrical equipment in a safe condition, use proportionate user checks and inspections, manage competence, remove unsafe equipment from use, and review whether the arrangements remain effective. It applies where the school controls portable electrical equipment used at work.

15 sections · v1

To provide a consistent approach for distinguishing information covered by a subject access request from information covered by a data-portability request, selecting an appropriate response or transfer method, and presenting information in a form the requester can understand.

21 sections · v1

This plan sets out arrangements for managing information about asbestos-containing or presumed asbestos-containing materials where they may be present in school buildings or where the school has asbestos management responsibilities. It is to be applied in a way that reflects the school's employer, premises-control and contractual arrangements.

17 sections · v2

To set out records-management arrangements for maintaining a well-structured file plan, using standard electronic file-naming conventions, and defining when documents are retained or deleted, supporting accountability and documentation obligations.

13 sections · v1

To support schools responding to subject access requests by selecting an appropriate delivery method, checking delivery details and responses before dispatch, addressing alternative-format and reasonable-adjustment needs, and handling concerns about the security of a requested method.

15 sections · v1

To support secure and requester-focused delivery of information supplied in response to a subject access request, including responses involving portals, representatives, encrypted electronic delivery or a requester-specified format.

16 sections · v1

Provide guidance for creating a dedicated staff data-protection page where a school has an intranet or comparable staff information platform and chooses to provide this optional preparation measure.

6 sections · v1

To ensure that subject access requests are identified, recorded, classified and handled under the appropriate legislation, regardless of their wording or submission channel.

22 sections · v1

To provide a consistent procedure for identifying, preserving, searching, extracting and assessing information relevant to a subject access request, including information held in live systems, archives and backups and information that may require redaction.

25 sections · v1

Build general awareness of how to recognise a subject access request and help role-based staff understand the decisions, search considerations and further instruction relevant to handling one.

6 lessons · 35 minutes · v1

Reusable, unscored register for assessing fire, burn and electrical-overload risks before portable heating equipment is used or considered in a school, and for recording existing and proposed controls.

v1