New portable electrical equipment receiving check
- Version
- v1
- Updated
- 7 October 2026
- Reviewed
- 7 October 2026
- Audience
- Primary and secondary schools in England, including maintained and academy schools; not intended for independent schools.
- Jurisdiction
- england
Blank fields · read-only preview
Use this record when new portable electrical equipment is received or is about to be put into use. Carry out a simple visual check for visible damage. A formal portable appliance inspection or test is not required solely because the equipment is new.
Equipment details
Equipment description
RequiredFor example, laptop charger, kettle, extension lead or desk fan.
Describe the equipment
Manufacturer and model
Enter the manufacturer and model, if shown on the equipment or packaging.
Manufacturer and model
Asset, serial or purchase reference
Enter the available reference used by the school to identify the equipment.
Reference
Intended location or department
RequiredRecord where the equipment will normally be used or stored.
Location or department
Date received
RequiredEnter the date the school received the equipment.
- Day
- Month
- Year
Date of visual check
RequiredEnter the date the visual check was carried out.
- Day
- Month
- Year
Visual check
What was observed during the visual check?
RequiredSelect all observations that apply. Check the equipment, plug, cable, casing and visible connections for damage.
Choose all that apply
- No visible damage observed
- Damage to the equipment casing or body
- Damage to the cable, plug or connection
- Part, cover or accessory appears to be missing
- Packaging was damaged and equipment requires further checking
- Condition could not be confirmed
Status after the visual check
RequiredRecord whether the equipment may proceed to normal use based on the visual check and any action recorded below.
Choose all that apply
- No visible damage identified; suitable to proceed to use
- Do not use pending action or further assessment
- Set aside or quarantine pending action
- Return to supplier or arrange replacement
Action required
RequiredSelect all actions that apply. If no action is required, select that option.
Choose all that apply
- No action required
- Notify the responsible manager
- Obtain further competent advice or assessment
- Arrange repair before use
- Arrange replacement
- Return to supplier
- Record and follow up another action
- Other
If other, please specify
Action details
RequiredDescribe any defect, decision, person notified, reference number or follow-up required. If no action is required, enter “None”.
Describe the action or enter None
Checked by
RequiredEnter the name of the person who carried out the visual check.
Name
Visual check confirmation
RequiredConfirm that a simple visual check was carried out before the equipment was put into use or assigned a status above.
- Tick when complete