Asbestos Management Plan

School: [school name]. Premises: [premises address].

1. Scope and application

This plan applies where asbestos-containing materials or presumed asbestos-containing materials are present in the school buildings. It is intended for maintained and academy primary and secondary schools in England and must reflect the school’s employer, premises-control and dutyholder arrangements.

The employer for the relevant arrangements is [employer role]. The plan records the premises asbestos dutyholders and the areas or access arrangements for which each is responsible.

2. Ownership and responsibilities

The school records the premises asbestos dutyholder arrangement as [dutyholder arrangement]. Where more than one dutyholder has responsibility, this plan identifies each dutyholder and describes the contractual, tenancy or control basis for that responsibility.

The person with delegated responsibility for asbestos management is [delegated asbestos manager]. Leadership arrangements support the management of asbestos, monitor the effectiveness of those arrangements and ensure that staff with delegated asbestos responsibilities are suitably trained for their roles.

The plan records the relevant ownership, delegated roles, premises responsibilities and training arrangements so that responsibilities remain clear.

3. Asbestos register and risk information

The asbestos register brings together the available and relevant information about asbestos-containing or presumed asbestos-containing materials in the school buildings. The current register is located at [asbestos register location].

The plan records the risk controls arising from the available asbestos information and risk assessment. It also records arrangements for actively managing the potential risk from presumed or hidden asbestos.

4. Management actions and risk controls

The school records plans for necessary work identified through risk assessment, including remedial work and ongoing management actions. These actions are managed under the responsibilities and controls set out in this plan.

The condition of asbestos materials is monitored and recorded under the school’s ongoing arrangements. Any relevant change to condition, risk information or management action is dealt with through the reporting, escalation and amendment arrangements in this plan.

5. Routine maintenance work

Routine maintenance work undertaken at the school is controlled through the school’s documented procedures. Those procedures use the asbestos register and relevant risk information to manage the potential for work to disturb asbestos-containing or presumed asbestos-containing materials.

6. Construction and maintenance work

Construction and maintenance work is managed under arrangements that identify the checks required to confirm that the correct controls are in place and that competent HSE-licensed contractors are used where applicable.

The responsible person for these work-control arrangements is [work control responsible role]. The work arrangements are coordinated with the asbestos register, risk information and any necessary remedial or ongoing management actions.

7. Emergency arrangements

The school maintains procedures to be actioned if asbestos-containing materials are inadvertently disturbed, both during normal opening hours and outside normal opening hours. The emergency contact or responsible role is [asbestos emergency contact role].

The emergency procedures include the school’s reporting and escalation arrangements and identify how the relevant responsible people are contacted. The current emergency procedure is located at [emergency procedure location].

8. Communication

The school communicates this plan and relevant asbestos information to staff and visitors who may be liable to disturb asbestos materials, as identified through a risk assessment.

The person responsible for communication arrangements is [asbestos communication responsible role]. The communication arrangements identify the information to be shared and the people who need to receive it.

9. Reporting and escalation

Anyone who notes damaged asbestos reports it through the school’s reporting and escalation procedure. The procedure identifies the responsible person, the escalation route and the arrangements for recording the matter and taking the necessary management action.

The role responsible for receiving or coordinating asbestos damage reports is [asbestos reporting responsible role].

10. Governance and authorised amendments

Only nominated people may make entries to or amendments of this plan. The authorised person or role is [amp authorised amendment role].

Amendments are made through the school’s formal governance arrangements and preserve clear ownership of the risk, responsibilities, asbestos information, controls and management actions.

11. Review and updating

The formal arrangement for reviewing and updating this plan is [amp review arrangement]. The next planned review date is [amp next review date].

The review considers whether the plan continues to reflect the school’s dutyholder arrangements, asbestos register, risk controls, work controls, emergency and communication arrangements, reporting and escalation procedures, governance and document-continuity arrangements.

12. Document location, backup and business continuity

The current approved plan and related asbestos documentation are located at [amp document location]. The backup location is [amp backup location].

The school maintains backup and business continuity arrangements for this plan and the related asbestos documentation so that the information remains available to those who need it.

13. Plan ownership

The role responsible for maintaining this plan is [amp owner role]. The plan remains subject to the school’s employer, premises-control and dutyholder arrangements.