What Do You Need a Template For?

To provide a documented approach for deciding how long personal information is retained, arranging its deletion or disposal when retention ends, recording exceptions, and keeping retention rules current so subject access request searches can focus on information that should still be retained.

24 sections · v1

This plan sets out how the school manages asbestos or presumed asbestos in its buildings, including ownership, delegated responsibilities, asbestos information, risk controls, work controls, monitoring, emergency arrangements, communication, reporting, governance, review and document continuity. It is for use by the school’s employer, dutyholders, leadership, delegated staff, workers and visitors whose activities may disturb asbestos materials.

40 sections · v1

To set out arrangements for securely storing dangerous materials and chemicals, maintaining an up-to-date inventory, documenting storage arrangements, and recording reviews where a school stores or uses dangerous materials or chemicals.

8 sections · v1

To provide a consistent process for receiving, assessing and responding to objections to processing based on legitimate interests, including stopping direct marketing when a person objects and assessing whether compelling legitimate grounds override an objection for another purpose.

16 sections · v1

To provide a procedure for ensuring that, where the school carries out lifting operations using work equipment, each operation is properly planned by a competent person, appropriately supervised and carried out safely.

20 sections · v1

This procedure sets out how a school can maintain portable electrical equipment in a safe condition, use proportionate user checks and inspections, manage competence, remove unsafe equipment from use, and review whether the arrangements remain effective. It applies where the school controls portable electrical equipment used at work.

15 sections · v1

To provide a consistent approach for distinguishing information covered by a subject access request from information covered by a data-portability request, selecting an appropriate response or transfer method, and presenting information in a form the requester can understand.

21 sections · v1

This plan sets out arrangements for managing information about asbestos-containing or presumed asbestos-containing materials where they may be present in school buildings or where the school has asbestos management responsibilities. It is to be applied in a way that reflects the school's employer, premises-control and contractual arrangements.

17 sections · v2

To set out records-management arrangements for maintaining a well-structured file plan, using standard electronic file-naming conventions, and defining when documents are retained or deleted, supporting accountability and documentation obligations.

13 sections · v1

To support schools responding to subject access requests by selecting an appropriate delivery method, checking delivery details and responses before dispatch, addressing alternative-format and reasonable-adjustment needs, and handling concerns about the security of a requested method.

15 sections · v1

To support secure and requester-focused delivery of information supplied in response to a subject access request, including responses involving portals, representatives, encrypted electronic delivery or a requester-specified format.

16 sections · v1

Provide guidance for creating a dedicated staff data-protection page where a school has an intranet or comparable staff information platform and chooses to provide this optional preparation measure.

6 sections · v1

To ensure that subject access requests are identified, recorded, classified and handled under the appropriate legislation, regardless of their wording or submission channel.

22 sections · v1

To provide a consistent procedure for identifying, preserving, searching, extracting and assessing information relevant to a subject access request, including information held in live systems, archives and backups and information that may require redaction.

25 sections · v1