School Unexpected and Unexplained Absence Response Record

Enter the pupil’s full name.

Confirm before proceeding with this record.

• Tick when complete

Record the pupil’s current year group, form or class.

Enter the date on which the unexpected and unexplained absence occurred.

Record the expected arrival time, if known.

Record when the absence was identified and the response began.

Select all relevant circumstances known when the record was opened.

Record relevant facts available before or during the initial enquiry.

Select every action completed and record the outcome in the notes field.

Count all attempts made as part of the response, including unsuccessful attempts.

For each attempt, record the date, time, method, person or service contacted, result and any next action. Include unsuccessful attempts and messages left.

Record what was reported or established, distinguishing confirmed information from unverified information.

If yes, follow the school’s safeguarding procedures without delay and complete the relevant escalation and referral fields below.

Record relevant concerns, indicators, vulnerabilities, protective factors and the basis for the assessment. Do not include speculation as fact.

Record whether the appropriate safeguarding lead was contacted and the date and time of contact.

• Tick when complete

Record the safeguarding lead’s name or role, time contacted, advice given and actions agreed.

Select all actions taken. If immediate danger or risk of harm is suspected, record the referral to children’s social care and, where appropriate, the police, in line with safeguarding procedures.

Complete if any escalation or referral was made.

Complete if any escalation or referral was made.

If a referral or contact was made, record the service contacted, reference or incident number if provided, person spoken to, information shared, advice received and agreed follow-up. If no referral was made, explain the decision.

Select the outcome of contact attempts with the parent or carer.

Record relevant information, explanations, welfare information and any agreed actions. Record only information necessary for this response.

Select the status at the time this record is completed or updated.

Record actions still required, who is responsible, any deadline and how completion will be checked.

Enter the name and role of the person completing this record.

Enter the date this record was completed or updated.

Enter the date by which the response should be reviewed or updated, if further action remains outstanding.