School RIDDOR Accident and Incident Record
- Version
- v1
- Updated
- 1 October 2026
- Audience
- Maintained and academy primary and secondary schools in England, excluding independent schools.
- Jurisdiction
- england
Blank fields · read-only preview
Use this record for incidents that may fall within the supplied RIDDOR recording or reporting categories. Record the facts and the basis for the decision. Distinguish incidents that must be recorded from those that must also be reported. Complete reporting details only where the applicable reporting criteria are met.
School and record details
School name
RequiredEnter the name of the maintained or academy school.
Written response
School or site reference
Enter an internal school, site or premises reference if used.
Written response
Record completed by
RequiredEnter the name and role of the person completing this record.
Written response
Date record completed
RequiredEnter the date on which this record was completed.
- Day
- Month
- Year
Incident details
Date of incident or diagnosis
RequiredEnter the date of the accident, dangerous occurrence, death or disease diagnosis. For a diagnosed disease, use the diagnosis date where appropriate.
- Day
- Month
- Year
Time of incident
Enter the time if known; otherwise state that it is unknown in the incident description.
HH:MM
Location of incident
RequiredDescribe the school area, room, grounds or other work location.
Written response
Person affected
RequiredEnter the person's name or an internal identifier in accordance with the school's information-handling arrangements.
Written response
Status of person affected
RequiredSelect all statuses that apply.
Choose all that apply
- Worker
- Pupil or student
- Visitor or other non-worker
- Contractor or agency worker
- Self-employed person
- Other
If other, please specify
Description of what happened
RequiredGive a factual account of the event, including the activity being carried out, equipment or substances involved, immediate outcome and any witnesses. Do not include unsupported conclusions.
Written response
RIDDOR category and recording assessment
Potentially applicable incident category or categories
RequiredSelect all categories that apply based on the facts recorded above.
Choose all that apply
- Work-related death
- Specified injury
- Diagnosed specified industrial disease
- Dangerous occurrence
- Worker incapacitated for more than three days
- Worker incapacitated for more than seven days
- Accident to a non-worker
- No supplied RIDDOR category identified
- Other
If other, please specify
Recording decision
RequiredSelect one decision for this record.
Choose one
- Record as within the applicable recording categories
- Record and assess for reporting
- Not recorded under the supplied categories
- Decision pending further information
Number of days a worker was incapacitated
Complete where a worker was incapacitated. Enter the number of days supported by the available information; leave blank where the field does not apply or the duration is not yet known.
Number
Minimum: 0
Basis for incapacitation assessment
Complete where worker incapacitation is relevant. Explain how the duration was established and whether it exceeded three days or seven days.
Written response
Reporting assessment
RIDDOR reporting decision
RequiredSelect one decision after assessing whether the incident meets the applicable reporting requirements.
Choose one
- Report required
- Report submitted
- Report not required
- Reporting assessment pending further information
Reason for reporting decision
RequiredExplain the facts and category relied on for the reporting decision. If reporting was not required, explain why the applicable reporting threshold or category was not met.
Written response
Date report submitted
Complete only where a RIDDOR report was submitted.
- Day
- Month
- Year
RIDDOR report reference
Complete only where a report was submitted. Enter the reference provided for the report.
Written response
Immediate response and resulting actions
Immediate actions taken
RequiredRecord first aid, emergency response, safeguarding or welfare measures, isolation of equipment or area, and notifications made, as applicable.
Written response
Resulting corrective or preventive actions
Record actions arising from the incident, including the action owner and target date where known.
Written response
Planned action review date
Enter the date for reviewing outstanding actions, where follow-up is required.
- Day
- Month
- Year
Record reviewed by the responsible school representative
RequiredTick when the completed record and any reporting decision have been reviewed by the person responsible for the school's incident process.
- Tick when complete
Additional notes
Add any further factual information, unresolved points or cross-references relevant to this record.
Written response