School LOLER Thorough Examination Report and Defect Management Record

Enter the name of the school or establishment responsible for this record.

Enter the school's internal reference for this examination record.

Enter the name and role of the dutyholder or responsible person receiving and managing the report.

Select all categories covered by this examination report.

Describe the equipment or accessories examined and provide identifying information such as asset number, location, make, model or serial number where available.

Enter the name of the competent person or external provider who carried out the examination.

Enter the reference shown on the written thorough examination report.

Record the date on which the thorough examination was carried out.

Record the next examination due date stated in the written report.

Record the remaining information required by LOLER Schedule 1 that is not captured elsewhere in this form, as stated in the written report.

Select whether the report identifies any defect that is or could become dangerous to people.

Enter the number of defects recorded in the written report.

If a defect is identified, record each relevant defect, why it is or could become a danger to people, the equipment affected and any deadline or instruction stated in the report. If no such defect is identified, enter “None identified”.

Record whether the competent person reported a serious defect verbally to the dutyholder immediately, and include the date, time and recipient where applicable.

Provide details supporting the selected verbal-escalation status, including the recipient and timing where known.

Record the status of the copy of the report sent to the relevant enforcing authority where required.

Record the authority, date, method and reference for any notification or report copy sent, or explain why the status is pending or not confirmed.

For a defect that is or could become a danger to people, record the action taken to prevent use until the defect is remedied. Where the report allows use for a specified period, record the restriction and deadline.

Complete where equipment or an accessory was withdrawn from use, restricted or destroyed.

Select the current status of action to remedy each relevant defect or prevent further use within the period specified in the report.

Describe the remedy, responsible person or contractor, report deadline, completion date where applicable and any evidence or follow-up required.

Select all follow-up actions still required to manage the defect or close the record.

Record relevant communications, decisions, outstanding actions and the basis for closing this record. Do not use this field to replace the written thorough examination report.