School First-Aid Incident Record
- Version
- v1
- Updated
- 1 October 2026
- Audience
- First-aiders, appointed persons and other authorised staff in maintained and academy primary and secondary schools in England.
- Jurisdiction
- england
Blank fields · read-only preview
When to complete this record
Complete this record for an incident involving a staff member, pupil, student or visitor where first-aid staff or an appointed person attended. Keep the record readily accessible. This record is distinct from the statutory accident book, although records may be combined where appropriate.
Confirm that first-aid staff or an appointed person attended this incident
RequiredComplete the remaining fields only where this condition applies.
- Tick when complete
Incident details
Date of incident
RequiredEnter the date on which the incident occurred.
- Day
- Month
- Year
Time of incident
RequiredUse a consistent 24-hour format, for example 14:30.
HH:MM
Place of incident
RequiredRecord the specific location, such as a classroom, playground, sports hall or school vehicle.
Location
Name of injured or ill person
RequiredRecord the full name of the person affected by the incident.
Full name
Status of affected person
RequiredSelect all categories that apply.
Choose all that apply
- Pupil
- Student
- Staff member
- Visitor
- Other
If other, please specify
Injury or illness and first aid
Details of the injury or illness
RequiredDescribe the injury or illness and relevant symptoms or circumstances observed. Record factual information.
Describe the injury or illness
Details of first aid given
RequiredRecord the first-aid treatment or assistance provided, including any relevant observations.
Describe the first aid given
What happened immediately after the incident
RequiredSelect all outcomes that apply and add further detail where needed.
Choose all that apply
- Returned to class or normal activity
- Went home
- Went to hospital
- Obtained or advised to obtain further medical advice
- Remained under supervision
- Other immediate outcome
- Other
If other, please specify
Further details about the immediate outcome
RequiredAdd destination, supervision arrangements or other relevant details. If no further detail is needed, enter “None”.
Record further outcome details
Person dealing with the incident
Name and signature of first-aider or person dealing with the incident
RequiredRecord the person's full name and signature, or the approved electronic equivalent used by the school.
Full name and signature
Date this record was completed
RequiredEnter the date on which this record was completed.
- Day
- Month
- Year