New Work Equipment Conformity Receiving Check
- Version
- v1
- Updated
- 1 October 2026
- Audience
- Maintained and academy schools in England providing new machinery or other work equipment within the scope of relevant product-supply requirements.
- Jurisdiction
- england
Blank fields · read-only preview
Use this form when a maintained or academy school provides new machinery or other work equipment for use at work within the scope of relevant product-supply requirements. Complete the checks before the equipment is put into use. If any required check is not met, record the action taken and do not put the equipment into use until the issue has been resolved or the equipment has been rejected.
Equipment and receiving details
Equipment name and model
RequiredEnter the name, type and model as shown on the equipment or its documentation.
For example, bench drill, model ABC-123
Manufacturer name and details
RequiredRecord the manufacturer name and the manufacturer details shown on the equipment or accompanying documentation.
Manufacturer name, address or other identifying details
Serial number or other equipment identifier
RequiredRecord the serial number, product number or other identifier used by the school.
Enter the equipment identifier
Date received
RequiredEnter the date the school received the equipment.
- Day
- Month
- Year
Conformity and condition checks
Conformity marking status
RequiredSelect the status observed for the appropriate conformity marking on the equipment or its documentation.
Choose one
- Appropriate conformity marking present
- No appropriate conformity marking found
- Marking present but details are unclear
- Not applicable to this equipment
Declaration of Conformity status
RequiredRecord whether a Declaration of Conformity was supplied with the equipment or its documentation.
Choose one
- Supplied and available for the school
- Not supplied
- Referenced but not available or unclear
- Not applicable to this equipment
Instructions in English status
RequiredRecord whether instructions for the equipment were provided in English.
Choose one
- Instructions provided in English
- Instructions not provided in English
- Instructions supplied but language or completeness is unclear
- Not applicable to this equipment
Obvious defects check
RequiredRecord the condition observed during the receiving check. Do not put equipment with an identified defect into use until the issue has been addressed or the equipment has been rejected.
Choose one
- No obvious defects identified
- Obvious defects identified
- Check could not be completed
- Not applicable to this equipment
Defects or missing information
RequiredDescribe any obvious defect, missing document, unclear marking or other issue identified during the check. Enter “None” if no issue was identified.
Describe the issue or enter None
Receiving outcome
RequiredSelect the action taken following the checks.
Choose one
- Accepted for the next stage of school control
- Held and not put into use pending corrective action
- Rejected or returned to the supplier
- Escalated for a competent person or responsible manager to decide
Corrective action or rejection details
RequiredRecord the corrective action required or taken, who was notified, and any rejection or return reference. Enter “None required” only where no issue was identified.
Record action, responsible person, notification and reference
Check completed by
Name of person completing the check
RequiredEnter the name of the person who completed this receiving check.
Enter full name
Date of check
RequiredEnter the date on which this receiving check was completed.
- Day
- Month
- Year
Record or document location
RequiredState where the equipment documentation and this completed check are stored.
Enter the storage location or record reference