CalmComplianceRisk Assessment template
First-Aid Needs Assessment for Pupils and Visitors
- Version
- v1
- Updated
- 1 October 2026
- Audience
- Maintained and academy primary and secondary schools in England, excluding independent schools, where first-aid provision for pupils, students, visitors or other non-employees is being considered.
- Jurisdiction
- england
Activity assessed
First-aid provision and response for pupils, students, visitors and other non-employees on school premises or taking part in school-related activities. Applicability should be confirmed for the school's circumstances; this resource is a recommended extension beyond provision required for employees.
Assess each hazard and its controls against your site before use. Template ratings require local review.
Hazards and controls
The first-aid needs of pupils, students, visitors or other non-employees may not be identified or may be considered only for employees.
- Existing controls
- No site-specific existing controls were provided. Record any current process used to identify and review the first-aid needs of pupils, students, visitors and other non-employees.
- Proposed controls
- Where applicable, define the groups of non-employees who may be present, the activities and locations they may use, and the foreseeable first-aid needs associated with them. Include these groups in a documented review of first-aid provision and record the basis for any exclusions or limitations.
Local assessment and additional controls
First-aid arrangements may not reflect changes in the number, age, needs or distribution of pupils, students, visitors and other non-employees.
- Existing controls
- No site-specific existing controls were provided. Record any current information used to understand the population, attendance patterns and activities relevant to first-aid planning.
- Proposed controls
- Where applicable, review the profile and expected numbers of non-employees, including ordinary school attendance, events, clubs, trips, contractors, volunteers and visitors. Reconsider the arrangements when these factors change.
Local assessment and additional controls
A suitable first-aid response may not be available at the time or location of an incident involving a pupil, student, visitor or other non-employee.
- Existing controls
- No site-specific existing controls were provided. Record any current arrangements for first-aid cover during normal hours, breaks, extended activities, events, trips and other periods when non-employees are present.
- Proposed controls
- Where applicable, identify how first-aid cover will be provided across relevant times, locations and activities, including foreseeable periods when usual staff or facilities are unavailable. Document escalation arrangements where the available response is insufficient.
Local assessment and additional controls
There may be insufficient personnel available to respond to incidents involving non-employees or to maintain cover while care is being provided.
- Existing controls
- No site-specific existing controls were provided. Record any current arrangements for identifying available first-aid personnel and maintaining cover during relevant activities.
- Proposed controls
- Where applicable, assess the number and availability of people needed for the identified non-employee needs. Define how cover will be maintained during absence, movement around the site, off-site activities, busy periods and simultaneous incidents, without assuming that employee-focused arrangements are sufficient.
Local assessment and additional controls
People responding to an incident may not have the appropriate training, information or confidence for the circumstances involving pupils, students, visitors or other non-employees.
- Existing controls
- No site-specific existing controls were provided. Record current training, role allocation, induction and information arrangements that have been verified by the school.
- Proposed controls
- Where applicable, identify the competence needed for the foreseeable incidents and groups identified in the assessment. Specify how relevant staff, volunteers or activity leaders will be selected, briefed, trained or supported, and how competence and role coverage will be reviewed.
Local assessment and additional controls
First-aid equipment or supplies may be unavailable, inaccessible, unsuitable or insufficient for incidents involving non-employees.
- Existing controls
- No site-specific existing controls were provided. Record the equipment and supplies currently available, their locations, access arrangements and any inspection or replenishment process that has been verified.
- Proposed controls
- Where applicable, determine the equipment and supplies needed for the identified people, activities and locations. Set arrangements for access, checks, replenishment, transport during activities and communication of equipment locations, while avoiding assumptions that a standard provision meets every identified need.
Local assessment and additional controls
An incident involving a pupil, student, visitor or other non-employee may not be reported, escalated or communicated promptly and appropriately.
- Existing controls
- No site-specific existing controls were provided. Record any current arrangements for summoning help, contacting emergency services, notifying responsible persons and recording incidents.
- Proposed controls
- Where applicable, define how people will summon first-aid assistance, provide the incident location, contact emergency services where needed, communicate with the relevant responsible adult or organisation, and record the response. Include arrangements for visitors and other people who may not know the site.
Local assessment and additional controls
Responders, equipment or emergency services may experience delays because access routes, locations or site information are unclear.
- Existing controls
- No site-specific existing controls were provided. Record any current arrangements for identifying first-aid locations, maintaining access and directing responders around the premises.
- Proposed controls
- Where applicable, provide clear information about first-aid locations, access routes, site entry points and relevant restrictions. Consider visitors, events, temporary spaces, sports areas, remote areas and off-site activities when determining how responders and emergency services will find the incident.
Local assessment and additional controls
Arrangements may not account for visitors, pupils, students or other non-employees taking part in activities outside ordinary classroom routines.
- Existing controls
- No site-specific existing controls were provided. Record any current arrangements for first-aid planning for trips, sports, practical activities, performances, meetings, lettings, events and other non-routine activities.
- Proposed controls
- Where applicable, require activity planning to identify first-aid needs for the people attending, the location, duration, foreseeable incidents, available trained personnel, equipment, communication and emergency arrangements. Confirm how responsibility is allocated when an activity is led by another organisation.
Local assessment and additional controls
The assessment may become unsuitable if the school's population, activities, premises or arrangements change.
- Existing controls
- No site-specific existing controls were provided. Record any current review, consultation, incident-learning or change-management process relevant to first-aid provision for non-employees.
- Proposed controls
- Where applicable, set a review process that considers changes in attendance, activities, staffing, premises, equipment, training, incidents and feedback. Reassess the needs of pupils, students, visitors and other non-employees when circumstances change and retain the rationale for resulting amendments.
Local assessment and additional controls