School Suspension and Permanent-Exclusion Local-Authority Notification Record
- Version
- v1
- Updated
- 1 October 2026
- Audience
- Maintained and academy primary and secondary schools in England, including free schools, for use by staff responsible for recording and notifying suspensions and permanent exclusions.
- Jurisdiction
- england
Blank fields · read-only preview
Use one record for each suspension or permanent exclusion. The local authority must be informed without delay whenever a pupil is suspended or permanently excluded, regardless of the length of the suspension.
School and pupil details
School name
RequiredEnter the full name of the maintained or academy school.
Written response
School reference number
Enter the school's local or national reference number used for the notification.
Written response
Pupil full name
RequiredEnter the pupil's full legal name.
Written response
Pupil reference or unique pupil number
RequiredEnter the identifier used by the school or local authority. Do not enter unnecessary additional personal information.
Written response
Year group
RequiredEnter the pupil's year group at the time of the exclusion.
Written response
Suspension or permanent-exclusion details
Type of exclusion
RequiredSelect whether this record concerns a suspension or a permanent exclusion.
Choose one
- Suspension
- Permanent exclusion
Exclusion start date
RequiredEnter the first date on which the suspension or permanent exclusion applies.
- Day
- Month
- Year
Number of suspended school days
Complete this field only when the exclusion type is suspension. Enter the total number of school days for the suspension.
Number
Minimum: 1
Reason for suspension or permanent exclusion
RequiredSummarise the reason recorded in the school's exclusion decision.
Written response
Person who made or authorised the decision
RequiredEnter the name and role of the person who made or authorised the exclusion decision.
Written response
Local-authority notification
Local authority notified
RequiredEnter the name of the local authority to which the notification was sent.
Written response
Notification method
RequiredSelect the method used to notify the local authority.
Choose one
- Secure email
- Local-authority portal
- Telephone followed by written notification
- Other recorded method
Date notification was sent
RequiredRecord the date on which the local authority notification was sent.
- Day
- Month
- Year
Time notification was sent
RequiredRecord the time the notification was sent using 24-hour format, for example 14:30.
HH:MM
Person who sent the notification
RequiredEnter the name and role of the person who sent the notification.
Written response
Notification content or reference
RequiredPaste the notification text or provide the message, case, portal or correspondence reference that identifies the content sent.
Written response
Record or evidence location
RequiredState where the sent notification and any supporting correspondence are stored within the school's authorised record system.
Written response
Acknowledgement and follow-up
Acknowledgement received
RequiredTick this box only if the local authority has acknowledged receipt.
- Tick when complete
Acknowledgement date
Complete this field only when an acknowledgement was received. Enter the date of acknowledgement.
- Day
- Month
- Year
Acknowledgement reference or details
Complete this field when an acknowledgement was received. Record the reference or a brief description of the acknowledgement.
Written response
Follow-up required
RequiredTick this box if any follow-up action is required after the notification.
- Tick when complete
Follow-up action and due date
Complete this field only when follow-up is required. Record the action, responsible person and due date.
Written response
Record reviewed by
RequiredEnter the name and role of the person who reviewed this notification record.
Written response
Additional notes
Record any further information relevant to the notification, acknowledgement or follow-up.
Written response