School Suspension and Exclusion Local-Authority Notification Record
- Version
- v1
- Updated
- 1 October 2026
- Audience
- Staff in maintained and academy primary or secondary schools in England who record suspension or permanent-exclusion decisions and local-authority notifications.
- Jurisdiction
- england
Blank fields · read-only preview
Record scope
Complete this record whenever a maintained or academy primary or secondary school in England suspends or permanently excludes a pupil. Record the notification action and retain evidence of transmission and any acknowledgement or follow-up.
School name
RequiredEnter the registered name of the school.
Written response
School reference number
Enter the school reference used for local-authority records, if applicable.
Written response
Name or role of person completing this record
RequiredRecord the person or role responsible for completing the record.
Written response
Pupil and decision details
Pupil name
RequiredEnter the pupil's name as recorded in school records.
Written response
Pupil reference number
RequiredEnter the school's pupil reference or admission number.
Written response
Decision type
RequiredSelect one decision type.
Choose one
- Suspension
- Permanent exclusion
Date of decision
RequiredEnter the date on which the suspension or permanent-exclusion decision was made.
- Day
- Month
- Year
Start date of suspension or exclusion
RequiredEnter the date on which the suspension or permanent exclusion starts.
- Day
- Month
- Year
Length of suspension in school days
Complete this field only when the decision type is suspension. Enter the number of school days.
Number
Minimum: 1
Decision summary
RequiredRecord a concise factual summary of the decision and any relevant reference used by the school.
Written response
Local-authority notification
Record the notification to the local authority without delay for every suspension or permanent exclusion, regardless of the length of the suspension.
Local authority notified
RequiredEnter the name of the local authority to which the notification was sent.
Written response
Date notification was sent
RequiredEnter the date on which the notification was transmitted.
- Day
- Month
- Year
Time notification was sent
RequiredEnter the time of transmission using the school's standard time format.
HH:MM
Transmission method
RequiredSelect the method or methods used to send the notification.
Choose all that apply
- Local-authority portal
- Secure email
- Telephone followed by written notification
- Other recorded method
Notification reference or transmission identifier
Enter the portal submission number, email reference, case number, or other identifier, where available.
Written response
Location of transmission evidence
RequiredDescribe where the sent message, submission record, or other transmission evidence is retained.
Written response
Acknowledgement and follow-up
Acknowledgement received
RequiredSelect this only if the local authority has provided an acknowledgement or receipt.
- Tick when complete
Date acknowledgement was received
Complete this field when an acknowledgement was received.
- Day
- Month
- Year
Acknowledgement reference
Complete this field when an acknowledgement reference or receipt identifier is available.
Written response
Notification attempt failed
RequiredSelect this if an attempted notification was not successfully transmitted or delivered.
- Tick when complete
Failed-notification follow-up
Complete this field when notification failed. Record the failure, subsequent attempts, dates and times, contact details, and current status.
Written response
Additional notes
Record any other factual information relevant to the notification record.
Written response