School Pupil Transfer and Destination Notification Record

Enter the pupil's full legal name as held in the school record.

Use the identifier used to locate the pupil's school record.

Enter the date of birth recorded by the school.

Enter the pupil's year group when leaving.

Select the school's status for this record.

Enter the date on which the pupil ceased to be registered at this school.

Select the best description of the recorded circumstance.

Select the applicable status. If the pupil is a Gypsy, Roma or Traveller pupil and has left without an identified destination school, complete the local-authority notification fields below.

If no destination school has been identified, select that option and complete the local-authority notification section where applicable.

Complete when a destination school in England or Wales has been identified. Leave blank when no destination school has been identified.

Complete when the destination school has been identified.

Complete when available, including an email address or telephone number used for the transfer communication.

Complete only when a destination school has been identified.

Record the outcome of the school's check or communication about the pupil's destination registration.

Complete when a destination-school check or communication was made.

The supplied statutory passage describes the CTF requirement for schools maintained by a local authority when a pupil becomes registered at another school in England or Wales. Record the basis for the action taken.

Complete when a common transfer file is applicable to the recorded transfer.

Complete when a common transfer file was prepared.

Complete when a common transfer file was applicable.

Complete when the common transfer file was sent.

Enter the local reference, message identifier or other record locator, if used.

For a Gypsy, Roma or Traveller pupil who leaves without an identified destination school, record the notification action taken. For other circumstances, select not applicable.

Complete when a local authority was notified or a notification is pending.

Complete when the local authority notification was sent.

Enter the local reference or other record locator, if issued.

Record the action taken to support continuity of education when no destination school was identified, or record why follow-up was not applicable.

Enter the date of the recorded follow-up or review, where applicable.

Enter the name and role of the person completing this record.

Enter the date this record was completed or updated.

Record relevant factual details, unresolved actions or follow-up arrangements not captured above.