School Online-Safety Governance Evidence Record
- Version
- v1
- Updated
- 1 October 2026
- Audience
- Governing boards, trustees, senior leaders and clerks in maintained and academy primary and secondary schools in England, excluding independent schools.
- Jurisdiction
- england
Blank fields · read-only preview
Use this optional record, or an equivalent proforma, when the school chooses to document governing-board or trustee consideration of online safety. Record the evidence reviewed, questions or observations, actions agreed and current completion status. This record does not itself confirm that any policy, process or action has been adopted or completed.
School and meeting details
School name
RequiredEnter the name of the maintained or academy school.
Written response
School phase
RequiredSelect all phases that apply.
Choose up to 2
- Primary
- Secondary
Governance body or committee
RequiredIdentify the governing board, trust board, committee or other governance meeting using this record.
Written response
Meeting date
RequiredEnter the date on which the online-safety evidence was considered.
- Day
- Month
- Year
Record completed by
RequiredEnter the name and role of the person completing this record.
Written response
Evidence and areas considered
Areas considered at this meeting
RequiredSelect the areas that were considered. Leave areas unselected if they were not considered.
Choose all that apply
- Online-safety policies and procedures
- Pupil support and reporting mechanisms
- Staff training and professional development
- Teaching and learning about online safety
- Whole-school community engagement and education
- Other online-safety governance matter
- Other
If other, please specify
Evidence reviewed
RequiredList or describe the documents, data, reports, training records, pupil or parent feedback, meeting papers or other evidence reviewed. Do not include unnecessary personal or sensitive information.
Written response
Summary of questions, discussion and observations
RequiredSummarise the matters raised, questions asked, responses provided and any observations arising from the evidence reviewed.
Written response
Support and reporting mechanisms considered
RequiredIf support or reporting mechanisms were considered, describe the mechanisms discussed and any issues, monitoring or follow-up identified. If not considered, enter “Not considered at this meeting”.
Written response
Staff training considered
RequiredIf staff training was considered, record the evidence reviewed and any issues or follow-up identified. If not considered, enter “Not considered at this meeting”.
Written response
Teaching and learning considered
RequiredIf teaching and learning was considered, record the evidence reviewed and any issues or follow-up identified. If not considered, enter “Not considered at this meeting”.
Written response
Community engagement and education considered
RequiredIf whole-school community engagement or education was considered, record the evidence reviewed and any issues or follow-up identified. If not considered, enter “Not considered at this meeting”.
Written response
Actions and completion status
Actions agreed
RequiredRecord each action, the intended outcome, the person or role responsible and any target date. If no action was agreed, enter “No action agreed”.
Written response
Current status of recorded actions
RequiredSelect the status that best describes the actions recorded above at the time this record is completed.
Choose one
- Not started
- In progress
- Completed
- Deferred
- No action agreed or not applicable
Planned follow-up date
If follow-up is planned, enter the date for review. Leave blank if no follow-up date has been set.
- Day
- Month
- Year
Follow-up arrangements
RequiredDescribe how and where progress will be reviewed, or enter “No follow-up arranged”.
Written response
Limitations or matters requiring further information
RequiredRecord any gaps in the evidence, matters deferred for further information or other limitations affecting this record. Enter “None identified” if applicable.
Written response
Record review confirmation
RequiredTick to confirm that this record reflects the evidence and discussion recorded at the meeting, without treating the record itself as confirmation that actions or arrangements have been completed.
- Tick when complete