School In-Year Admission and Fair Access Decision Record

Enter the maintained school or academy concerned.

Select the body that managed this application or admission decision.

Select all matters covered by this record.

Record the name used for the application.

Enter the date of birth recorded for the application.

Record the year group for which the place was requested.

Record the contact details used for communications, such as email address, telephone number or postal address.

Use the date on which the school or admission authority received the in-year application.

Record the application route used.

Summarise the date, method, sender, recipient and substance of relevant communications, including requests for information and explanations of the process.

Select the outcome reached.

Enter the date on which the decision or allocation was made. Complete this field when a decision or allocation has been made.

State the reasons for the decision or allocation, including the relevant admission criteria, available place information, and any material facts considered.

Complete this field when the outcome has been notified in writing. For an in-year application, check that written notification was sent within 15 school days of receipt.

Complete this field when written notification has been sent.

Record the notification status. This is relevant where the school manages its own in-year admissions.

Complete this field when a notification has been made.

Record the local authority, contact or system used, reference number if available, and the information provided.

Complete this section when the case involves a fair-access allocation or referral.

Complete this field when a fair-access process is involved. Record only the category or grounds necessary for this decision record and follow applicable information-governance requirements.

Record the local-authority protocol or process used, date of allocation or referral, communications, and any action required of the school.

Complete this field for every case in which behaviour was considered as a reason for refusing admission or referring the case.

Complete this field when behavioural grounds were considered. Record the factual basis, why it was relevant, whether admission was refused, and whether the case was referred to the fair-access protocol. Do not use this field to treat behavioural grounds as a general refusal basis where the cited exception or applicable process does not apply.

Complete this section only when the local authority is considering naming the school in a School Attendance Order.

Complete this field when a consultation, response, concern, or agreement has been recorded.

Record the local authority's proposal, the school's relevant concerns, communications, actions taken, and whether the parties reached an agreement on the proposed admission.

Enter the name and role of the person completing this record.

Enter the date on which this record was completed or last updated.

Record any follow-up actions, responsible person, target date, or review arrangements.

Confirm that the recorded decision, reasons, communications, notification status and any conditional sections have been checked.

• Tick when complete