School GRT Pupil Departure and Local-Authority Notification Record

Enter the date on which this record is created.

Enter the full name of the maintained or academy school completing this record.

Enter the pupil's full name as recorded by the school.

Enter the school's pupil number or other internal identifier. Do not use a national identifier unless required by the school's approved process.

Enter the pupil's year group when they left the school.

Record the basis used by the school in accordance with its approved pupil-recording process. If the basis is not known or has not been confirmed, describe that in the notes field.

Enter the date on which the pupil was recorded as leaving the school.

Record the reason provided by the pupil, parent or carer, or otherwise recorded by the school. Do not speculate where the reason is unknown.

Select all circumstances that apply. The primary-to-secondary transition is specifically relevant to local-authority notification where no destination school has been identified.

This record is applicable when no destination school has been identified. If a destination school is identified, use the school's appropriate leaver or transfer record instead, unless this record is being retained to document an earlier period with no identified destination.

Select all checks completed before this record was finalised. Record the dates and outcomes in the notes field.

Record relevant contact dates, people or organisations contacted, responses received and any reason a check could not be completed. Do not include unnecessary sensitive information.

Enter the name of the local authority responsible for the relevant area.

Select the current status. If the pupil has no identified destination school, record the notification in accordance with the local authority's established process.

Complete this field when a notification has been sent. If it has not been sent, leave blank and explain the planned action or reason in the notification notes field.

Record the method used or intended for use under the school's and local authority's approved process.

Enter the reference, ticket number or named contact supplied by the local authority, if available.

Record when and how the notification was made or is planned, the information supplied, any acknowledgement, and any action still required. Do not state that a notification was sent unless it was actually sent.

Select all actions that apply. Keep actions conditional on the circumstances and on information available to the school.

Enter the date for the next planned review or follow-up, where one is required.

Enter the name or role of the staff member responsible for the next action.

Record actions taken, dates, outcomes and any outstanding issue relating to continuity of education. Update this record when new destination information becomes available.

Confirm that the information recorded is accurate to the best of the recorder's knowledge and that any required local-authority notification or follow-up has been recorded with its current status.

• Tick when complete