School GIAP CME Search and Follow-Up Record
- Version
- v1
- Updated
- 1 October 2026
- Audience
- Maintained and academy primary and secondary schools in England investigating whether a child considered to be missing education is registered elsewhere. Use only where this form is applicable to the school's circumstances.
- Jurisdiction
- england
Blank fields · read-only preview
Applicability and case details
Complete this record when a maintained or academy primary or secondary school in England investigates whether a child considered to be missing education is registered elsewhere. Record the information available at the time of each search and update the record when further information or follow-up decisions arise.
School type
RequiredSelect the type of school completing this record.
Choose one
- Maintained primary school
- Maintained secondary school
- Academy primary school
- Academy secondary school
School case reference
RequiredEnter the school's internal reference for this CME investigation.
Enter case reference
Date the case was opened
RequiredEnter the date on which the school began recording this investigation.
- Day
- Month
- Year
Child's name or locally approved identifier
RequiredUse the identifier permitted by the school's information-governance arrangements.
Enter name or approved identifier
Child's date of birth
Enter the date of birth used or available for this investigation.
- Day
- Month
- Year
Date the child was last known to attend or be enrolled
Enter the date if known.
- Day
- Month
- Year
Reason the child is considered to be missing education
RequiredSummarise the facts known to the school, including relevant attendance, contact, removal, or destination information.
Describe the CME concern
Identifiers and GIAP search record
Where GIAP is used or a GIAP search log is available, record the identifiers used and retain the relevant search details. GIAP can use a unique pupil number or other identifying characteristics to help establish whether a child is on another school's roll.
Unique Pupil Number (UPN)
Enter the UPN used for the search, if available and authorised for recording here.
Enter UPN
Other identifying characteristics used
Record the categories of information used, such as name, date of birth, previous school, or address. Do not enter information that the school's information-governance arrangements prohibit recording.
Describe the other identifiers used
GIAP search record status
RequiredSelect the status that accurately describes this case.
Choose one
- GIAP search completed
- GIAP search log available but search details require transcription
- GIAP search not completed
- Access or technical issue prevented completion
- GIAP search is not applicable to this case
GIAP search date
If a search was completed, enter the date of the search. If no search was completed, leave this field blank.
- Day
- Month
- Year
GIAP search or log reference
Enter the reference, record location, or other retrieval detail for the search record if available.
Enter search or log reference
GIAP search result
RequiredSelect the result recorded for the search. Do not infer a result where the search record is unavailable.
Choose one
- Possible match on another school's roll
- No match identified
- Inconclusive or insufficient information
- Search not run
- Result unavailable
Possible matched school details
If a possible match was identified, record the school name, local authority area, contact details, and any relevant uncertainty. If there was no match, record that this field is not applicable.
Enter possible matched school details
Custom CME list status
RequiredRecord the status relevant to this case. This field is conditional and may be marked not applicable where the school does not maintain or use a custom CME list.
Choose one
- Added to the school's custom CME list
- Already on the school's custom CME list
- Removed from the school's custom CME list
- Not added to the school's custom CME list
- School custom CME list not used for this case
- Not applicable
Next custom CME list review date
If the child remains on a custom CME list, enter the planned date for the next check. Leave blank where not applicable.
- Day
- Month
- Year
Contacts, safeguarding actions and follow-up
Contacts or notifications made
RequiredSelect all contacts or notifications made as part of this case, where applicable.
Choose all that apply
- Parent or carer contacted
- Possible receiving school contacted
- Local authority contacted
- School safeguarding lead consulted
- Other relevant professional contacted
- No contact or notification made yet
Safeguarding or welfare actions taken
RequiredSelect all actions taken. Record urgent concerns through the school's established safeguarding arrangements rather than relying on this form.
Choose all that apply
- Designated safeguarding lead review
- Safeguarding referral or consultation
- Welfare check or home visit considered or completed
- Attendance or admissions follow-up
- No additional safeguarding action identified at this stage
- Action pending
Contact and action details
Record dates, people or organisations contacted, outcomes, referrals, and any action that remains outstanding.
Record contact and action details
Follow-up decision
RequiredSelect the current decision for the case.
Choose one
- Continue monitoring and follow-up
- Repeat GIAP search or check search information when appropriate
- Await response from a school, local authority, parent, carer, or other professional
- Transfer or coordinate the case with a confirmed receiving school
- Refer or escalate to the local authority
- Close the school follow-up with a recorded reason
Next follow-up date
Enter the date for the next planned review or action, if follow-up remains open.
- Day
- Month
- Year
Follow-up owner or role
Enter the staff member's role or approved identifier responsible for the next action.
Enter role or approved identifier
Follow-up rationale and outstanding actions
RequiredExplain the decision, the evidence recorded, and the actions or checks still required.
Record the rationale and outstanding actions
I have checked that this record distinguishes completed searches and actions from planned or outstanding follow-up.
RequiredTick only after reviewing the information recorded above.
- Tick when complete