School Food Process-Change Briefing and Training Record template

CalmComplianceForm template

School Food Process-Change Briefing and Training Record

Version: v1
Updated: 1 October 2026

Audience: Maintained and academy primary and secondary schools in England, excluding independent schools, where the school food business changes a food process or food-safety management arrangement.
Jurisdiction: england

Blank fields · read-only preview

Applicability

Complete this record when a food process or food-safety management arrangement changes in the school food business. Record how affected staff were made aware of the change and any training provided or still required.

School name

Required

Enter the name of the maintained or academy school.

School name

Food business area or operation affected

Required

For example, kitchen, dining hall, breakfast club, after-school provision or satellite food service.

Area or operation

Date the change took effect or is planned to take effect

Required

Use the date on which the changed process or arrangement began, or the planned start date if it has not yet begun.

Day
Month
Year

Type of change

Required

Select all that apply.

Choose all that apply

New food process or preparation method
Modified food process or preparation method
New or changed equipment
Changed ingredients, suppliers or allergen controls
Changed storage, transport or temperature-control arrangements
Changed cleaning or disinfection arrangement
Change to the food-safety management system
Change to staff roles or responsibilities
Other food-safety-related change
Other

If other, please specify

Description of the change

Required

Describe what changed, why it changed, and which food-safety management document, procedure or work instruction is affected, if applicable.

Describe the change

Affected staff

Staff groups affected

Required

Select all staff groups who need to be aware of the change or receive training.

Choose all that apply

Catering manager or food-business lead
Catering or kitchen staff
Midday supervisors or dining staff
Breakfast club or after-school food staff
Teaching staff involved in food activities
Support staff involved in food activities
Agency, temporary or relief staff
Other affected staff
Other

If other, please specify

Number of staff affected

Required

Enter the number of staff who require awareness, briefing or training for this change.

Number

Minimum: 1 · Maximum: 10000

How the change affects staff duties

Required

Explain which duties, controls, records or behaviours staff must carry out differently.

Describe the effect on staff duties

Briefing and training record

Method used to communicate the change

Required

Select all methods used to make affected staff aware of the change.

Choose all that apply

Team or staff briefing
One-to-one briefing
Formal training session
Practical demonstration
Supervised workplace practice
Written procedure or notice
Electronic communication or learning record
Other communication method
Other

If other, please specify

Briefing or training status

Required

Select the current status for this change.

Choose one

Affected staff made aware
Required training completed
Partially completed; some staff remain
Training or briefing scheduled
No additional training required; rationale recorded below

Date briefing or training was delivered

Enter the date the recorded briefing or training took place. If it has not yet taken place, leave this record for the follow-up action and record the planned date below.

Day
Month
Year

Trainer or communicator

Required

Enter the name and role of the person who delivered the briefing or training, or communicated the change.

Name and role

Content covered

Required

Summarise the food-safety controls, process steps, responsibilities and records covered. Include any questions or issues raised by staff.

Summary of briefing or training content

How attendance or participation was recorded

Required

Describe the local record used, such as an attendance sheet, staff briefing record or learning record. Do not attach files in this form.

Describe the attendance or participation record

Competence check or observation completed

Describe any observation, questioning, supervised practice or other check used to confirm that staff can follow the changed process.

Describe the competence check

Follow-up action

Is follow-up competence action required?

Required

Select yes where staff need further briefing, training, supervision or reassessment.

Choose one

Follow-up competence action or rationale

Required

If action is required, state what will be done. If no action is required, record the rationale.

Record the action or rationale

Follow-up due date

Enter the date by which the follow-up action should be completed, if applicable.

Day
Month
Year

Record completed by

Required

Enter the name and role of the person completing this record.

Name and role

Record completion date

Required

Enter the date this record was completed.

Day
Month
Year

I have reviewed this record for completeness and identified any outstanding briefing, training or competence actions.

Required

Select this only after checking that the change, affected staff, communication or training, and follow-up arrangements are recorded.

Tick when complete

School Food Process-Change Briefing and Training Record