School Food Business Change and Start-Up Review Record template

CalmComplianceForm template

School Food Business Change and Start-Up Review Record

Version: v1
Updated: 1 October 2026

Audience: Maintained and academy primary and secondary schools in England that operate a food business. This form is not intended for independent schools.
Jurisdiction: england

Blank fields · read-only preview

Use this record where the school operates a food business and changes are made to its activities, processes or arrangements. Complete the sections that apply to the change and retain the record with the relevant food-safety documentation.

School and review details

School name

Required

Enter the name of the maintained or academy school.

Written response

Does the school operate a food business?

Required

Complete the remainder of this record only where the school operates a food business and a change has been made or is planned.

Tick when complete

Name of person completing the review

Required

Record the person responsible for documenting this review.

Written response

Date of review

Required

Enter the date on which this review is completed.

Day
Month
Year

Status of the change

Required

Select the status that applies at the time of this review.

Choose one

Planned
In progress
Implemented
Paused or reversed

Food-business change

Describe the change to the food-business activity, process or arrangement

Required

Include what is changing, why it is changing, the areas or services affected and the planned or actual implementation date.

Written response

Which parts of the food business are affected?

Required

Select all categories affected by the change.

Choose all that apply

Menu, recipes or products
Ingredients or suppliers
Preparation or cooking processes
Storage, delivery or transport
Premises, layout or equipment
Service, sales or distribution arrangements
Staffing, roles or working arrangements
Cleaning, disinfection or waste arrangements
Other

If other, please specify

Planned or actual implementation date

Required

Enter the date the change is expected to start or actually started.

Day
Month
Year

Start-up checks

Which start-up checks have been undertaken?

Required

Select checks undertaken for this change. Add details in the next field.

Choose all that apply

Premises and equipment suitability
Food storage and temperature arrangements
Cleaning and disinfection arrangements
Personal hygiene arrangements
Allergen controls and information
Cross-contamination controls
Supplier or ingredient checks
Staff competence, instruction or supervision
Waste and pest-control arrangements
Food-safety documentation and records
Other

If other, please specify

Record the start-up checks undertaken and their findings

Required

Document the checks, dates, people involved, findings and any unresolved issues.

Written response

Additional hazards and impact on food safety

Describe any additional hazards introduced by the change

Required

State whether the change has introduced additional hazards that are not currently controlled. If none have been identified, record that and explain how this was checked.

Written response

Which usual hygiene and food-safety practices are affected?

Required

Select all affected practices.

Choose all that apply

Temperature control
Cleaning and disinfection
Personal hygiene
Cross-contamination prevention
Allergen management
Food handling and preparation
Food storage
Waste management
Pest control
Staff training or supervision
No impact identified
Other

If other, please specify

Explain the impact of the change on usual hygiene and food-safety practices

Required

Describe changes to procedures, controls, monitoring, records or responsibilities, including any controls that are no longer suitable.

Written response

Revised controls and communications

Record the revised or additional controls required

Required

Describe the controls needed to address identified hazards and maintain safe food practices.

Written response

How have affected staff been informed or instructed?

Required

Select all methods used or planned.

Choose all that apply

Team briefing
One-to-one instruction
Updated written procedure
Training or demonstration
Additional supervision
Not yet completed
Not applicable
Other

If other, please specify

Record staff communication details

Include who was informed, when, what was communicated and any questions or competence issues identified.

Written response

Actions and follow-up

Are actions required before or after implementation?

Required

Select all that apply.

Choose all that apply

Actions required before implementation
Actions required after implementation
Monitoring or verification required
No further actions identified

Describe required actions, responsible persons and deadlines

Required

Include how completion will be checked and any action that must be completed before the change proceeds.

Written response

Planned follow-up date

Enter the date for reviewing actions, controls or the operation of the change. Leave blank if no follow-up is required.

Day
Month
Year

Do existing food-safety documents or procedures need to be updated?

Required

Select this if the change requires updates to existing records, procedures, training materials or monitoring arrangements.

Tick when complete

Record documents or procedures requiring update

Identify the documents or procedures and describe the updates required.

Written response

School Food Business Change and Start-Up Review Record