School CME, GIAP Search and Social-Worker Notification Record
- Version
- v1
- Updated
- 1 October 2026
- Audience
- Maintained and academy primary and secondary schools in England, excluding independent schools.
- Jurisdiction
- england
Blank fields · read-only preview
Case overview
Use this record when investigating possible children missing education or unexplained absence, carrying out GIAP searches, informing a pupil’s social worker or youth offending team worker, or communicating a proposed register deletion.
School case reference
RequiredEnter the school’s internal reference for this case.
For example, CME-2026-001
Date this record was opened
RequiredEnter the date on which this record was started.
- Day
- Month
- Year
Record owner
RequiredEnter the name and role of the person responsible for maintaining this record.
Name and role
Reason for opening this record
RequiredSelect all reasons that apply.
Choose all that apply
- Possible children missing education
- Unexplained absence
- GIAP search required or undertaken
- Notification to a social worker or youth offending team worker
- Proposed register deletion
- Other
If other, please specify
Pupil details
Pupil name
RequiredEnter the pupil’s full name.
Full name
Unique pupil number (UPN)
Enter the UPN if available. It may be used as an identifying characteristic for a GIAP search.
UPN
Other identifying characteristics used
Record the identifying characteristics used for the case or any GIAP search, without including information that is not relevant to identification.
Relevant identifying characteristics
Date of last known attendance
Enter the last date on which attendance was recorded, if known.
- Day
- Month
- Year
Summary of unexplained absence or CME concern
RequiredRecord the known facts, dates and actions that led to the concern.
Summary
GIAP search record
Was a GIAP search conducted?
RequiredComplete this field when the school has searched GIAP for this case.
- Tick when complete
GIAP search date
Complete if a GIAP search was conducted.
- Day
- Month
- Year
Identifiers used for the GIAP search
Complete if a GIAP search was conducted. Record whether the search used the UPN, other identifying characteristics, or both.
Choose all that apply
- UPN
- Name
- Date of birth
- Address or other identifying characteristics
- Other
If other, please specify
GIAP search result
Complete if a GIAP search was conducted. Record the result as shown by the search and any school-roll information identified.
Search result and relevant details
GIAP result category
Complete if a GIAP search was conducted.
Choose one
- No relevant match identified
- Possible match on another school roll
- Match identified and follow-up required
- Other
If other, please specify
Custom CME list follow-up
Record whether this case was added to or checked against a custom CME list, where applicable.
Choose all that apply
- Added to a custom CME list
- Checked against a custom CME list
- Not applicable
- Other
If other, please specify
Next GIAP check date
Complete if a further GIAP check is planned.
- Day
- Month
- Year
Social worker or youth offending team worker
Relevant worker involvement
RequiredSelect all that apply. Complete the following worker fields only where relevant.
Choose all that apply
- Pupil has a social worker
- Pupil has a youth offending team worker
- Both types of worker are involved
- Not known
- No relevant worker identified
- Other
If other, please specify
Worker name
Complete if a social worker or youth offending team worker is involved.
Name
Worker role and service
Complete if a relevant worker is involved.
Role and service
Worker contact details
Complete if a relevant worker is involved. Record the approved contact route used by the school.
Telephone, secure email or other approved contact route
Notifications and register-deletion communication
Reason for notification or communication
RequiredSelect all reasons that apply.
Choose all that apply
- Unexplained absences
- Name proposed for deletion from the school register
- Other case update
- No notification or register-deletion communication made
- Other
If other, please specify
Date of notification or communication
Complete if a notification or register-deletion communication was made.
- Day
- Month
- Year
Notification recipient
Complete if a notification or register-deletion communication was made.
Recipient name, role or service
Notification method
Complete if a notification or register-deletion communication was made.
Choose one
- Secure email
- Telephone
- Meeting
- Secure portal or case system
- Letter
- Other
If other, please specify
Notification or communication details
Record what was communicated, any response received and any agreed next steps.
Details and response
Safeguarding actions and follow-up
Safeguarding or welfare actions taken
Record actions taken in response to the case, including referrals, escalation or checks with relevant services where applicable.
Actions taken
Planned follow-up date
Enter the date for the next review or follow-up action, if one is planned.
- Day
- Month
- Year
Current case status
RequiredSelect the current status of this record.
Choose one
- Open
- Follow-up planned
- Awaiting information
- Closed
- Other
If other, please specify
Follow-up outcome
Record the outcome known at the time this record is updated.
Outcome and remaining actions
Date of latest review
RequiredEnter the date on which this record was last reviewed.
- Day
- Month
- Year
Record reviewed for completeness
RequiredConfirm that the recorded searches, notifications, actions and follow-up information have been checked for completeness.
- Tick when complete