School Children Missing Education Joint Enquiry and Case Record

Enter the school's unique reference for this case.

Record the pupil's full name in accordance with the school's information governance arrangements.

Provide the identifier used by the school. Do not enter an identifier if it is unavailable.

Enter the date of birth if known.

Record the pupil's year group or curriculum stage at the time of identification.

Record the local authority responsible for the child's home area, if known.

Record the role responsible for initiating or coordinating this record.

Use the date on which the school identified or reasonably suspected the case.

Select all circumstances that apply.

Set out the relevant chronology and facts, including attendance information, known changes of circumstances and any information received. Distinguish confirmed information from reports or assumptions.

Enter the date the pupil last attended, or the agreed admission date if the pupil did not attend.

Enter the number known at the time this record is opened.

Record the sources considered, such as attendance and admissions records, contact attempts, information from the pupil or family, address information, other agencies, or information supplied by the local authority. Do not record evidence that was not actually considered.

Record current known contact details or state that they are unavailable, together with any relevant consent, communication or accessibility information.

Record known or suspected welfare, safeguarding, vulnerability, health, exploitation, neglect, abuse, trafficking, family or other risk considerations. If an immediate safeguarding concern exists, follow the school's safeguarding and emergency escalation procedures without waiting to complete this record.

Select all that apply based on the evidence available.

Select all actions that apply to the current circumstances. Record details in the action log below.

Complete where a referral or notification has been made. If not yet made, leave blank and record the reason and planned action below.

Record the team or officer contacted, contact method, local authority reference and any agreed responsibilities.

Record each enquiry, who undertook it, the date, the outcome and any follow-up. Include school and local authority actions where known. Enquiries should be based on the circumstances and evidence in the individual case.

Set a date for the next action or review while enquiries remain active.

Record dates, recipients, method, substance and outcome of communications with the parent or carer, pupil, local authority and any other relevant person or agency.

Summarise urgent or time-critical actions, their dates, responsible persons and outcomes. If action was delayed, explain why and what was done to reduce the impact.

Select all referrals or notifications actually made. Record dates, recipients, reference numbers and outcomes below.

Record the recipient, date, method, information shared, reference number, response and any agreed next steps for each referral or notification.

Select the status supported by the recorded evidence and communications.

Explain the decision, including the evidence relied on, unresolved uncertainties, welfare considerations, the roles of the school and local authority, and why the selected next step is necessary and appropriate.

Complete only where the school and local authority have mutually agreed that enquiries have concluded or that there are no further actions the school can take. Record the agreement, participants, date and basis below.

• Tick when complete

Complete only if the preceding agreement applies. Record who agreed it, when, the outcome of enquiries, outstanding actions or monitoring, and where responsibility now rests.

Enter the date the record was closed or the date on which it must next be reviewed. Leave blank if neither has yet occurred.

Summarise the final known outcome, any continuing welfare or safeguarding arrangements, outstanding actions, responsible person or agency, and any future review requirement.

Select each check that applies to the record at the time of submission.

Record the name and role of the person responsible for maintaining or reviewing the case record.