School Children Missing Education and Absence Enquiry Record

Use the school's internal reference. Do not enter unnecessary sensitive information.

Record the pupil's full name as held in the school's records.

Record the identifier used by the school, where applicable.

Record the date of birth from the school's records.

Enter the pupil's current year group.

Record the last known address and identify any uncertainty in the case notes. Handle personal data securely.

Record available names, telephone numbers, email addresses and other relevant contact details.

Select the status that best describes the case at the time of completing this record.

Record the date on which the school identified the concern or non-attendance.

Select all applicable triggers. Include the relevant attendance or admission circumstances and explain them in the notes.

Record dates, attendance information, the last date of attendance, the agreed admission date where relevant, leave dates, authorised or unauthorised status, and why the concern arose.

Complete where the pupil has previously attended. If unknown, state that in the case notes.

Complete where the school believes the pupil may no longer attend. Select whether written notice has been received that the pupil will attend another school or receive education otherwise than at school.

Record known facts and actions taken under the school's safeguarding arrangements. Do not delay urgent safeguarding action while completing this record.

Select each enquiry undertaken and record the date, person or service contacted, outcome and any next action in the enquiry log.

For each enquiry, record the date, method, person or organisation contacted, information obtained, evidence considered, outcome and next action. Base actions on the circumstances and available evidence.

List the documents, records, statements, contact attempts and other information considered, with their dates and source where known.

Enter the number of contact attempts documented in this record. Use zero only where no attempt has yet been made.

Select all methods used and describe dates and outcomes in the enquiry log.

Complete where contact with the pupil was appropriate and safe. Record the circumstances and outcome in the enquiry log.

Summarise what the enquiries indicate about the pupil's whereabouts, circumstances, safety and education. Record uncertainty rather than assumptions.

Record the local authority responsible for the child's home address, where known.

Record the team name, contact route and named contact where available.

Complete where the school reasonably believes the pupil will no longer attend and written notice of another education arrangement has not been provided.

Complete only if a referral has been made.

Complete only if a referral has been made and a reference was provided.

Record each communication, date, contact, information shared, response, agreed actions and next review. Continue regular communication while school enquiries remain active.

Complete where the local authority is involved or deletion is being considered.

Complete only if deletion from the admission register is being considered. Select the applicable ground or indicate that no deletion ground is being considered.

Complete only for grounds H or I. Record the enquiries undertaken jointly with the local authority to locate the pupil and establish their circumstances.

Complete only if deletion is being considered. Record the evidence supporting the assessment and the local authority's position.

Complete only after the required joint enquiries for grounds H or I. Do not treat a proposed or unilateral decision as agreement.

Complete only when a decision has been made and record the decision-maker, date, grounds and supporting evidence in the notes.

Complete only if the pupil's name has been deleted.

Summarise the evidence-based outcome, unresolved issues, actions still required and why the record is being closed or kept open.

Name the role or person responsible for the next action and ongoing communication.

Complete while enquiries or follow-up actions remain active. Leave blank only when no further action is required and that position is recorded above.

Identify the secure school system or record location for supporting evidence and communications. Do not include unnecessary personal data here.

Record how the school will retain this record and supporting evidence in line with its information-governance arrangements, and what checks are required before any record is deleted.

Enter the name and role of the person completing this record.

Enter the date this record was completed or updated.