School Attendance Contract Non-Compliance Record
- Version
- v1
- Updated
- 1 October 2026
- Audience
- Lead practitioners and attendance staff in maintained and academy schools in England managing an attendance contract.
- Jurisdiction
- england
Blank fields · read-only preview
Use this record where a parent does not comply with the requirements of an attendance contract managed by a maintained or academy school in England. Record the facts, contact with the parent, explanations, decisions, reasons and follow-up actions.
School and pupil details
School name
RequiredEnter the name of the maintained or academy school managing the attendance contract.
Written response
Pupil name
RequiredEnter the pupil's full name.
Written response
Pupil reference
RequiredEnter the school's pupil reference or other internal identifier.
Written response
Parent name
RequiredEnter the name of the parent to whom the attendance contract applies.
Written response
Attendance contract date
RequiredEnter the date on which the attendance contract was made or last agreed.
- Day
- Month
- Year
Non-compliance and explanation
Date non-compliance was identified
RequiredEnter the date on which the school identified that a requirement of the attendance contract had not been met.
- Day
- Month
- Year
Requirements not complied with
RequiredSelect all attendance contract requirements that were not complied with.
Choose all that apply
- Attendance target or expected attendance
- Daily attendance requirement
- Punctuality or start-of-day requirement
- Absence notification or evidence requirement
- Agreed support or engagement action
- Attendance at an agreed meeting
- Other requirement
- Other
If other, please specify
Details of non-compliance
RequiredDescribe the relevant dates, missed requirements and available factual records. Do not include assumptions as facts.
Written response
Date explanation was sought
RequiredEnter the date on which the lead practitioner or another responsible member of staff contacted the parent to seek an explanation.
- Day
- Month
- Year
Method used to seek an explanation
RequiredSelect all methods used.
Choose all that apply
- Telephone
- Letter
- Meeting
- In-person contact
- Other method
- Other
If other, please specify
Explanation status
RequiredRecord whether an explanation was received and whether the lead practitioner was satisfied with it.
Choose one
- Explanation received and considered satisfactory
- Explanation received but not considered satisfactory
- No explanation received
Explanation and consideration
RequiredRecord the explanation provided, if any, and the factual basis for considering it satisfactory or not satisfactory. If no explanation was given, record the contact attempts and response.
Written response
Review and contract decision
Review meeting decision
RequiredRecord whether a meeting was arranged to review or amend the attendance contract.
Choose one
- Review meeting arranged
- Review meeting held
- Review meeting not arranged
- Meeting offered but declined or not attended
Review meeting date
Complete this field if a review meeting was held or arranged.
- Day
- Month
- Year
Review meeting record
Complete this field if a review meeting was held, arranged, declined or not attended. Record attendees, matters discussed and any agreed actions.
Written response
Outcome for the attendance contract
RequiredSelect the decision recorded at this stage.
Choose all that apply
- Continue without amendment
- Amend the attendance contract
- Issue a warning that the contract may be terminated
- Terminate the attendance contract
- Decide that an alternative intervention should be considered or pursued
- Decision pending further information or engagement
Decision and reasons
RequiredRecord the decision, the reasons for it and how the non-compliance affected the usefulness of the attendance contract.
Written response
Amended attendance contract terms
Complete only where the attendance contract was amended. Record each amended requirement and the agreed timescale.
Written response
Alternative intervention decision
Complete where an alternative course of action was decided or is being considered.
Written response
Warning or termination correspondence
Correspondence issued
RequiredSelect all correspondence types issued for this non-compliance record.
Choose all that apply
- No warning or termination correspondence issued
- Warning letter
- Termination letter
- Other written notice
- Other
If other, please specify
Correspondence date
Complete if warning, termination or other written correspondence was issued.
- Day
- Month
- Year
Correspondence record
Complete if correspondence was issued. Record the type, recipient, delivery method, key content and where the copy is retained.
Written response
Follow-up and record management
Follow-up actions
RequiredRecord actions required, the person responsible and the expected timescale.
Written response
Next review or follow-up date
Enter the date planned for the next review or follow-up action, where one is set.
- Day
- Month
- Year
Record completed by
RequiredEnter the name and role of the person completing this record.
Written response
Record completion date
RequiredEnter the date on which this record was completed or updated.
- Day
- Month
- Year
Record retention confirmed
RequiredConfirm that the completed record and any relevant correspondence are retained in the school's attendance records.
- Tick when complete