School Appointed Person First-Aid Appointment Record
- Version
- v1
- Updated
- 1 October 2026
- Audience
- Primary and secondary schools in England, including maintained schools and academies, excluding independent schools.
- Jurisdiction
- england
Blank fields · read-only preview
Applicability
Complete this record only where the school's first-aid-needs assessment indicates that a first-aider is unnecessary and an appointed person is used to manage first-aid arrangements. The appointed person should act only within their role and competence.
School name
RequiredEnter the school's legal or operating name.
Written response
School address
RequiredEnter the address of the school to which this appointment applies.
Written response
First-aid-needs assessment outcome
RequiredSelect the outcome recorded by the school's first-aid-needs assessment. Continue with this appointment record only if the outcome is that a first-aider is unnecessary.
Choose one
- First-aider unnecessary
- First-aider necessary
- Outcome not determined
Date of first-aid-needs assessment
RequiredEnter the date of the assessment on which this appointment is based.
- Day
- Month
- Year
Appointment details
Appointed person's full name
RequiredEnter the name of the person appointed to take charge of the first-aid arrangements.
Written response
Appointed person's role or job title
RequiredEnter the person's role or job title at the school.
Written response
Appointment effective date
RequiredEnter the date on which this appointment takes effect.
- Day
- Month
- Year
Person responsible for making or authorising the appointment
RequiredEnter the name and role of the person who made or authorised the appointment.
Written response
Appointment authority confirmed
RequiredConfirm that the person completing this record has verified the authority for this appointment.
- Tick when complete
Responsibilities and arrangements
Responsibilities included in this appointment
RequiredSelect the responsibilities assigned to the appointed person. Include responsibility for first-aid equipment and facilities and calling emergency services when required.
Choose all that apply
- Looking after first-aid equipment
- Looking after first-aid facilities
- Calling emergency services when required
- Providing emergency cover within the person's role and competence when a first-aider is absent unexpectedly
- Other
If other, please specify
Authority and escalation arrangements
RequiredDescribe the authority given to the appointed person, who they should contact for support or escalation, and any limits on that authority.
Written response
Availability and absence arrangements
RequiredDescribe when the appointed person is available, how they can be contacted during the school day, and who provides arrangements for unexpected absence.
Written response
Emergency-services contact arrangements
RequiredDescribe how the appointed person will call emergency services when required, including the relevant school address or location information and any internal notification arrangements.
Written response
First-aid equipment and facilities arrangements
RequiredDescribe how equipment and facilities will be checked, maintained, replenished, made accessible and brought to the appointed person's attention when action is needed.
Written response
Role and competence boundaries
RequiredRecord the activities the appointed person is expected to undertake and any activities outside their role or competence.
Written response
Communication and review
How the appointment and arrangements will be communicated
RequiredDescribe how relevant staff and other responsible people will be informed about the appointed person and the arrangements.
Written response
Planned review date
RequiredEnter the date on which this appointment and its arrangements are next due to be reviewed.
- Day
- Month
- Year
Record completed by
RequiredEnter the name and role of the person completing this record.
Written response
Record completion date
RequiredEnter the date this record was completed.
- Day
- Month
- Year