School Admission Register Change and Local-Authority Return Record

Select every event that applies to this record.

Enter the full name as held in the admission register.

Enter the school or statutory identifier used to match this record to the admission register.

Enter the date on which this change, notification or return record was created.

Enter the name and role of the person completing this record.

Complete for an addition where a date has been agreed or notified. Enter the first day on which the pupil is expected to attend. The admission-register entry is made from the beginning of the first session on that day.

Complete if the pupil attended and the actual first attendance date differs from, or was used instead of, an agreed or notified date.

Select the basis used for the entry date.

Record any relevant explanation, including a failure to attend on the agreed or notified date.

Complete if the pupil failed to attend on the agreed or notified date.

If reasonable enquiries were required, summarise the enquiries made, dates, contacts or agencies approached, information received and any outstanding action.

Enter the current address held in the admission register.

List each relevant parent’s full name and address. Complete for the current details and, where applicable, the details following an address change.

Enter at least one telephone number by which a relevant parent can be contacted in an emergency.

Complete only where a parent has notified the school that the pupil will normally live at another address, whether in addition to or instead of the current address.

Complete with the address-change record.

Complete with the address-change record.

Complete where a person with control of the pupil’s attendance has told the school that the pupil is or will be attending another school, including an off-site direction case.

Complete where this information is held or is relevant to the local-authority deletion return.

Complete where the pupil is or will be attending another school.

For a deletion return, record the pupil’s future address and the full name and address of the parent with whom the pupil is going to live, where applicable.

Complete only when the pupil’s name is being deleted. Select the applicable regulation 9 reason and record the precise basis in the notes field.

State the precise reason, relevant facts, dates and any checks or evidence supporting the applicable deletion ground. Do not retrospectively delete the pupil’s name.

Complete only when the name has been deleted. Attendance should be recorded up to the deletion date, and the register should not be altered retrospectively.

A return is required for an addition or removal outside standard transition times; the local authority may extend this requirement or request information in other circumstances.

Enter the name of the relevant local authority.

For a New Pupil Return, calculate the due date as within 5 days of adding the pupil’s name, unless the applicable exception or local-authority request changes the requirement.

Complete when the return has been sent or otherwise made to the local authority.

Record the submission method and any local-authority reference or confirmation number.

Summarise the admission-register information supplied, including any pupil, address, parent, destination and deletion-reason details relevant to the return.

Record any outstanding local-authority confirmation, register amendment, information request, transfer action or other follow-up, with the responsible person and target date.

Confirm only after checking the applicable register entry, dates and supporting record.

• Tick when complete