School Admission Register Change and Deletion Return Record
- Version
- v1
- Updated
- 1 October 2026
- Audience
- Maintained and academy primary and secondary schools in England, excluding independent schools.
- Jurisdiction
- england
Blank fields · read-only preview
Complete this record when a pupil is added to, removed from or otherwise updated in the admission register and a local-authority return or controlled record is required. Complete only the sections relevant to the recorded action.
Record and pupil details
Internal record reference
RequiredEnter the school’s reference for this record.
Written response
Date this record was created
RequiredEnter the date on which this record was created.
- Day
- Month
- Year
Pupil’s full name
RequiredEnter the full name as held in the admission register.
Written response
Pupil identifier
Enter the school’s pupil identifier, if used.
Written response
Admission-register action
RequiredSelect the action or actions recorded for this pupil.
Choose all that apply
- Name added
- Name removed
- Existing entry updated
Timing of the action
RequiredSelect whether the action occurred at a standard transition point or outside one. If uncertain, confirm the position before completing the return.
Choose one
- Standard transition point
- Outside a standard transition point
- Local authority requested a return
Agreed or notified attendance start date
For an addition, enter the first day agreed or notified for attendance. If no date was agreed or notified, enter the first day the pupil attended.
- Day
- Month
- Year
Effective date of the register action
RequiredEnter the date on which the addition, removal or update took effect in the admission register.
- Day
- Month
- Year
Pupil’s current address
RequiredEnter the current address held in the admission register.
Written response
Full name of each parent the pupil normally lives with
Enter each relevant parent’s full name.
Written response
Address of each parent the pupil normally lives with
For a deletion return, enter the full address of any parent the pupil normally lives with.
Written response
Emergency telephone number for a parent the pupil normally lives with
For a deletion return, enter at least one telephone number by which a relevant parent can be contacted in an emergency.
Written response
Change of normal address
Was a change in the pupil’s normal address notified?
RequiredComplete the following fields if a parent notified the school that the pupil will normally live at another address.
Choose one
- Yes
- No
New address where the pupil will normally live
Complete if a change of normal address was notified.
Written response
Full name of each parent the pupil will normally live with at the new address
Complete if a change of normal address was notified.
Written response
Date the pupil will start normally living at the new address
Complete if a change of normal address was notified.
- Day
- Month
- Year
Deletion and destination details
Is this record for a deletion return?
RequiredSelect yes if the pupil’s name has been deleted from the admission register and the local authority requires the specified deletion information.
Choose one
- Yes
- No
Reason under regulation 9 for deleting the pupil’s name
For a deletion return, enter the applicable reason as set out in regulation 9. Do not paraphrase if the prescribed wording is available.
Written response
Pupil’s future address
Complete for a deletion return if the pupil’s future address is known.
Written response
Full name and address of the parent the pupil will live with
Complete for a deletion return if applicable.
Written response
Date the pupil will start living at the future address
Complete for a deletion return if applicable.
- Day
- Month
- Year
Name of the pupil’s new school
Complete for a deletion return if applicable.
Written response
Date the pupil began or will begin attending the new school
Complete for a deletion return if applicable.
- Day
- Month
- Year
Local-authority return and follow-up
Reason a local-authority return is required
RequiredSelect all applicable bases for the return.
Choose all that apply
- Name added outside a standard transition point
- Name removed outside a standard transition point
- Local authority requested the information
- Deletion return
- Local authority extended the return requirement to this transition point
- Other
If other, please specify
Local-authority return due date
For a new pupil return, record the applicable due date, normally within 5 days of the name being added where the duty applies. For other returns, record the date required by the local authority or applicable process.
- Day
- Month
- Year
Date the return was submitted
Enter the date on which the information was sent to the local authority.
- Day
- Month
- Year
Submission method
Select the method used to submit the return, if submitted.
Choose one
- Local-authority portal
- Secure email
- Secure file transfer
- Other authorised method
- Other
If other, please specify
Submission reference or confirmation identifier
Enter the reference, ticket number or other confirmation identifier supplied by the local authority, if available.
Written response
Evidence of receipt or submission
Describe the evidence retained, such as a portal confirmation, acknowledgement message or transmission record. Do not upload documents in this form.
Written response
Follow-up status
RequiredSelect the current status of any required follow-up.
Choose one
- No follow-up required
- Awaiting acknowledgement or receipt
- Follow-up sent to the local authority
- Clarification or further information requested
- Follow-up completed
Date of latest follow-up
Complete if follow-up has been undertaken.
- Day
- Month
- Year
Follow-up notes
Record outstanding actions, responses, contact details or closure information.
Written response
Completed by
RequiredEnter the name or role of the person completing this record.
Written response
Completion date
RequiredEnter the date on which this record was completed or last updated.
- Day
- Month
- Year