Young person induction, training and supervision record

CalmComplianceForm template

Young person induction, training and supervision record

Version: v1
Updated: 7 October 2026
Reviewed: 7 October 2026

Audience: Primary and secondary schools in England, including maintained schools and academies, employing or hosting young people under 18, including work-experience participants and apprentices.
Jurisdiction: england

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Complete this record where the young person is under 18 and is new to the school workplace or requires supervision beyond normal adult arrangements. This includes work-experience participants and apprentices. Record the arrangements made for this individual placement or role and update the record if supervision or training needs change.

Young person and placement details

Young person's name

Required

Enter the name used for the placement or role record.

Full name

Date of birth

Required

Enter the young person's date of birth.

Day
Month
Year

Placement or role type

Required

Select the arrangement that applies.

Choose all that apply

Work experience
Work-based learning
Apprenticeship
School-employed role
Other placement or role
Other

If other, please specify

Role, activities and department

Required

Describe the work, activities and area of the school in which the young person will work.

Role and planned activities

Placement or role start date

Required

Enter the date on which the placement or role starts.

Day
Month
Year

Placement or role end date

Enter the planned end date where one applies. For an ongoing role, record the next review date or leave this field unanswered.

Day
Month
Year

Factors requiring additional supervision or support

Required

Select all factors that apply to this young person or placement. If none apply, select the final option.

Choose all that apply

New to the school workplace
Limited work experience
Limited experience of the role or activity
Additional support needed because of maturity or confidence
Limited awareness of workplace risks
Activity or environment requires closer supervision
No additional factor identified
Other

If other, please specify

Relevant support, communication or adjustment needs

Record information needed to provide safe instruction, training or supervision. Do not include information that is not needed for these arrangements.

Support or adjustment details

Induction and training

Induction date

Required

Enter the date on which the induction was completed or is scheduled.

Day
Month
Year

Induction and training topics covered or planned

Required

Select all topics covered or planned for this young person.

Choose all that apply

School workplace orientation
Role, tasks and boundaries
Workplace health and safety responsibilities
Relevant hazards and control measures
Emergency arrangements and reporting routes
Safe use of equipment or materials
Supervision arrangements and limits
Reporting incidents, concerns and unsafe conditions
Other

If other, please specify

Training and instruction details

Required

Summarise the instruction provided, any practical demonstration or observation, and any training still required before the young person undertakes an activity.

Training and instruction record

The young person was given an opportunity to ask questions and explain their understanding of the relevant health and safety arrangements.

Required

Tick only when this has been completed.

Tick when complete

Supervision arrangements

Named supervisor

Required

Enter the name of the person responsible for supervising the young person.

Supervisor name

Named supervisor's role

Required

Enter the supervisor's job title or role.

Job title or role

Supervision level

Required

Select the arrangement that applies to the planned activities.

Choose all that apply

Continuous direct supervision
Frequent checks with the supervisor readily available
Planned checks with support available when needed
Level varies by activity or task
Other

If other, please specify

Supervision adjustments and boundaries

Required

Describe how supervision has been adjusted, including activities the young person must not undertake without the named supervisor or additional instruction.

Supervision plan and restrictions

How the young person can obtain help

Required

Record the supervisor's contact method and what the young person should do if the supervisor is unavailable or an unsafe situation arises.

Contact and escalation arrangements

Health and safety representative involvement

Complete this where the school has health and safety representatives.

Choose all that apply

Helped introduce the young person to the workplace
Helped with ongoing training
Consulted about the arrangements
Not applicable
Other

If other, please specify

Supervision and training review date

Required

Enter the date when these arrangements will next be reviewed, or when they should be reviewed after a change in activity, experience or identified need.

Day
Month
Year

Events requiring an earlier review

Required

Select all events that should prompt an earlier review of the arrangements.

Choose all that apply

Change in activity, task or work area
New or changed hazard
Incident, near miss or safety concern
Training or instruction not understood
Supervision arrangement no longer suitable
Change in the young person's needs or experience
Other

If other, please specify

Additional notes

Record any further information relevant to the induction, training, supervision or placement responsibilities.

Additional notes

Young person induction, training and supervision record