Suspension and permanent exclusion local-authority notification record
- Version
- v1
- Updated
- 7 October 2026
- Reviewed
- 7 October 2026
- Audience
- Maintained and academy primary and secondary schools in England, including free schools, completing a record whenever a pupil is suspended or permanently excluded.
- Jurisdiction
- england
Blank fields · read-only preview
Complete this record whenever a pupil is suspended or permanently excluded. Record the notification sent to the local authority without delay, regardless of the length of the suspension.
School details
School name
RequiredEnter the name of the school making the notification.
Written response
School category
RequiredSelect the category that best describes the school.
Choose one
- Maintained school
- Academy school
- Free school
School phase
RequiredSelect the phase in which the pupil is registered.
Choose one
- Primary
- Secondary
Local authority notified
RequiredEnter the name of the local authority to which the notification was sent.
Written response
Pupil details
Pupil name
RequiredEnter the pupil's name as used in the school's records.
Written response
Pupil reference or admission number
RequiredEnter the school's reference or admission number for the pupil.
Written response
Pupil date of birth
RequiredEnter the pupil's date of birth.
- Day
- Month
- Year
Suspension or permanent-exclusion decision
Decision type
RequiredSelect the type of decision being recorded.
Choose one
- Suspension
- Permanent exclusion
Date of decision
RequiredEnter the date on which the suspension or permanent-exclusion decision was made.
- Day
- Month
- Year
Suspension start date
Complete this field when the decision type is suspension.
- Day
- Month
- Year
Suspension length in school days
Complete this field when the decision type is suspension. Enter the total number of school days.
Number
Minimum: 1
Permanent-exclusion effective date
Complete this field when the decision type is permanent exclusion.
- Day
- Month
- Year
Decision-maker name and role
RequiredEnter the name and role of the person who made the decision.
Written response
Reason for the decision
RequiredProvide a concise factual summary of the reason for the suspension or permanent exclusion.
Written response
Local-authority notification
Notification method
RequiredSelect how the notification was sent.
Choose one
- Local-authority portal
- Secure email
- Secure file transfer
- Other recorded method
Date notification sent
RequiredEnter the date on which the notification was sent to the local authority.
- Day
- Month
- Year
Time notification sent
RequiredEnter the time at which the notification was sent, using the school's recorded local time.
HH:MM
Notification reference
Enter the reference, case number, or other identifier generated when the notification was sent, if available.
Written response
Notification sent to the local authority
RequiredConfirm this only after the notification has been sent.
- Tick when complete
Acknowledgement status
RequiredRecord the current status of any acknowledgement from the local authority.
Choose one
- Acknowledged
- Awaiting acknowledgement
- Acknowledgement not available
Acknowledgement date
Complete this field when an acknowledgement has been received.
- Day
- Month
- Year
Acknowledgement reference
Enter the reference or case number included in the acknowledgement, if available.
Written response
Additional notes
Record any further factual information relevant to the notification or acknowledgement.
Written response