School appointed person first-aid appointment record
- Version
- v1
- Updated
- 1 October 2026
- Audience
- Primary and secondary schools in England, including maintained schools and academies, excluding independent schools.
- Jurisdiction
- england
Blank fields · read-only preview
Applicability
Complete this record only where the school's first-aid needs assessment identifies that a designated first aider is not required and an appointed person is being used to take charge of first-aid arrangements.
The school's first-aid needs assessment identifies that a designated first aider is not required
RequiredSelect this only when the assessment supports using an appointed person for first-aid arrangements.
- Tick when complete
School and appointment details
School name
RequiredEnter the full legal or operating name of the school.
Enter school name
School reference or establishment number
Enter the school's internal reference or establishment number, if used.
Enter reference or establishment number
Name of appointed person
RequiredRecord the person appointed to take charge of first-aid arrangements.
Enter full name
Appointed person's role or job title
RequiredRecord the person's role within the school.
Enter role or job title
Appointment start date
RequiredEnter the date from which this appointment is intended to operate.
- Day
- Month
- Year
Name and role of person making the appointment
RequiredRecord who is making or authorising this appointment.
Enter name and role
Authority and limits of the appointment
RequiredDescribe the authority given to the appointed person to manage first-aid arrangements, including any limits, escalation routes or delegated responsibilities.
Describe authority, limits and escalation routes
Responsibilities and arrangements
Duties assigned to the appointed person
RequiredDescribe the duties assigned under the school's arrangements, including looking after first-aid equipment and facilities and calling the emergency services when required.
Describe assigned duties
First-aid equipment and facilities responsibility
RequiredRecord the equipment and facilities covered and how checks, replenishment, access and defects will be managed.
Describe equipment and facilities responsibilities
Emergency services arrangement
RequiredDescribe when and how the appointed person is expected to summon emergency services, including any school escalation or communication arrangements.
Describe the emergency services arrangement
When the appointed person is available to undertake these duties
RequiredSelect all periods covered by the arrangements. The arrangements should provide availability whenever people are at work.
Choose all that apply
- During the normal school day
- Before or after the normal school day
- At weekends when people are at work
- During school holidays when people are at work
- Other periods when people are at work
- Other
If other, please specify
Availability details and cover arrangements
RequiredExplain the appointed person's working pattern, how they can be contacted, and what arrangements apply when they are unavailable.
Describe availability, contact method and cover
Primary contact method
RequiredRecord the method used to contact the appointed person during covered periods.
For example, internal phone or radio
Review and record control
Planned review date
RequiredEnter the date on which this appointment record or the associated arrangements are next due for review.
- Day
- Month
- Year
First-aid needs assessment reference
RequiredEnter the reference, version or date of the needs assessment supporting this appointment.
Enter assessment reference, version or date
Additional notes
Record any relevant implementation notes, dependencies or actions arising from this appointment.
Enter additional notes