RIDDOR accident and incident record
- Version
- v1
- Updated
- 7 October 2026
- Reviewed
- 7 October 2026
- Audience
- Primary and secondary schools in England, including maintained schools and academies, excluding independent schools.
- Jurisdiction
- england
Blank fields · read-only preview
Complete this record for a work-related incident that falls within a RIDDOR recording or reporting category. Record accidents resulting in worker incapacitation for more than three days, and assess whether the more-than-seven-day reporting threshold or another RIDDOR category applies.
Incident identification
School incident reference
RequiredEnter the school's internal reference for this record.
For example, HSE-2025-001
Date of incident
RequiredEnter the date on which the incident occurred.
- Day
- Month
- Year
Time of incident
Record the time if known. Include the time zone or local convention if needed.
For example, 10:35
Location of incident
RequiredState the school site, building, room, grounds or other relevant location.
For example, science laboratory, main building
What happened?
RequiredGive a factual description of the incident, including the work activity, circumstances, immediate outcome and any known contributing conditions.
Describe the incident factually
Incident category or categories
RequiredSelect every category that applies. Use the available categories to classify the incident for recording and assessment.
Choose all that apply
- Work-related accident causing a death
- Work-related accident causing a specified injury
- Worker incapacitated for more than seven days
- Worker incapacitated for more than three days
- Diagnosed specified industrial disease
- Dangerous occurrence
- Accident involving a non-worker or member of the public
- Other incident requiring RIDDOR assessment
- Other
If other, please specify
Affected person
Status of affected person
RequiredSelect the status that applies to the person affected by the incident.
Choose one
- School employee
- Contractor or agency worker
- Volunteer
- Pupil
- Visitor or member of the public
- Other
- Other
If other, please specify
Name of affected person
RequiredRecord the name of the person affected, subject to the school's information-handling arrangements.
Full name
Role or relationship to the school
State the person's job role, pupil status, contractor role or other relevant relationship.
For example, teaching assistant
Worker incapacitation
Was a worker incapacitated after the incident?
Complete this where the affected person is a worker. Select the applicable period, including absence beyond the day of the accident where relevant.
Choose one
- No incapacitation
- Three days or fewer
- More than three days
- More than seven days
- Not yet known
Date worker incapacitation began
Complete if a worker was incapacitated and the start date is known.
- Day
- Month
- Year
Number of days of worker incapacitation
Enter the number of days known at the time of this record. Update the record if the period changes.
Number
Minimum: 0 · Maximum: 100000
Date worker returned to work or incapacitation ended
Complete when known. Leave blank if the period is ongoing or not known.
- Day
- Month
- Year
RIDDOR classification and decision
RIDDOR classification details
Explain the classification selected, including the specified injury, industrial disease or dangerous occurrence details where applicable.
Provide classification details
Reporting decision
RequiredRecord the outcome of the school's assessment of whether the incident requires a RIDDOR report.
Choose one
- Report required
- Report submitted
- Record retained; no RIDDOR report required
- Not within a RIDDOR category
- Assessment pending
- Unable to determine from information currently available
Date of reporting assessment or decision
RequiredEnter the date on which the reporting assessment or decision was made.
- Day
- Month
- Year
Person making or recording the decision
RequiredEnter the name and role of the person who made or recorded the reporting assessment.
Name and role
Date RIDDOR report was submitted
Complete only if a RIDDOR report was submitted.
- Day
- Month
- Year
Submitted report reference
Complete only if a RIDDOR report was submitted. Enter the reference shown for the submitted report.
Report reference
Evidence and follow-up
Retained evidence and records
List the evidence retained with this record, such as witness accounts, photographs, investigation notes, medical information or correspondence. Do not upload files through this form.
List retained evidence and where it is stored
Immediate actions taken
RequiredRecord actions taken after the incident, such as first aid, securing the area, contacting relevant people or preserving evidence.
Describe immediate actions
Further actions or review required
Record any investigation, control review, notification, monitoring or follow-up actions that remain outstanding.
Describe further actions and responsible roles
I have reviewed this record for completeness
RequiredConfirm that the incident category, worker incapacitation information where applicable, reporting decision and retained evidence have been recorded or marked as pending.
- Tick when complete