Register amendment and retention audit record
- Version
- v1
- Updated
- 7 October 2026
- Reviewed
- 7 October 2026
- Audience
- Maintained and academy primary and secondary schools in England.
- Jurisdiction
- england
Blank fields · read-only preview
Audit scope
Use this record for an audit of the school's electronic admission or attendance register. Complete the amendment detail fields only where an amended entry is included in the sample.
School name
RequiredEnter the name of the school being audited.
Written response
Name of auditor
RequiredEnter the name of the person completing this audit.
Written response
Audit date
RequiredEnter the date on which the audit was completed.
- Day
- Month
- Year
Register audited
RequiredSelect the register or registers covered by this record.
Choose all that apply
- Admission register
- Attendance register
Electronic register system
RequiredEnter the name of the electronic system or platform reviewed.
Written response
Sample period start date
RequiredEnter the earliest entry date covered by the sample.
- Day
- Month
- Year
Sample period end date
RequiredEnter the latest entry date covered by the sample.
- Day
- Month
- Year
Number of entries sampled
RequiredEnter the total number of admission or attendance register entries reviewed.
Number
Minimum: 1
Retention check
Retention arrangement status
RequiredSelect whether the electronic register system or documented arrangement provides for every entry to be preserved for six years from the date it was entered.
Choose one
- Confirmed for the records reviewed
- Not confirmed
- Unable to verify
Retention evidence or observations
RequiredDescribe the system setting, report, record history or other evidence reviewed. Do not include unnecessary personal data.
Written response
Retention review completed
RequiredConfirm that the retention arrangement was checked against the six-year preservation requirement for the records reviewed.
- Tick when complete
Sampled amendment check
Did the sample include an amended entry?
RequiredSelect yes if at least one sampled entry had been amended. Complete the following amendment fields only if yes.
Choose one
- Yes
- No
Sampled amended entry reference
If an amended entry was sampled, enter the school's internal reference or another appropriate non-excessive identifier.
Written response
Original entry retained
If an amended entry was sampled, record the original entry as shown in the system, using only the information necessary for the audit.
Written response
Amended entry retained
If an amended entry was sampled, record the amended entry as shown in the system, using only the information necessary for the audit.
Written response
Reason for amendment
If an amended entry was sampled, record the reason for the amendment as recorded in the register.
Written response
Date of amendment
If an amended entry was sampled, enter the date on which the amendment was made.
- Day
- Month
- Year
Person who made the amendment
If an amended entry was sampled, enter the name or system-recorded identity of the person who made the amendment.
Written response
Amendment record completeness
If an amended entry was sampled, select the outcome of checking the original entry, amended entry, reason, amendment date and responsible person's identity.
Choose one
- All required amendment details present
- One or more amendment details missing
- Unable to verify
Corrective action
Is corrective action required?
RequiredSelect yes where the audit identified a retention or amendment record issue requiring action.
Choose one
- Yes
- No
- Further review required
Corrective action or further review details
RequiredDescribe the issue, action required, responsible role or person, and target completion date. If no action is required, enter 'None'.
Written response
Audit summary
RequiredSummarise the audit outcome, including any limitations of the sample or evidence reviewed.
Written response