Persistent absence safeguarding response record

Use the school's approved case-reference format. Do not enter unnecessary sensitive information.

Enter the pupil's full name as recorded by the school.

Use the school's approved identifier where available.

Select the pupil's current year group.

Enter the date on which the safeguarding response record was started.

Enter the name and role of the person responsible for maintaining this record.

Select all applicable reasons. Continue only where one or more reasons apply.

If yes or uncertain, follow the school's immediate safeguarding and referral procedures without waiting to complete this record.

Tick this only after considering the response to the immediate-risk question. This confirmation does not replace the school's safeguarding procedure.

• Tick when complete

Enter the first date of the period reviewed.

Enter the last date of the period reviewed.

Enter the number of possible sessions recorded for the pupil during the review period.

Enter the number of sessions marked absent during the review period.

Select all patterns supported by the attendance information.

Record factual attendance information, dates, contacts, explanations received and any changes over time. Distinguish recorded facts from professional interpretation.

Record the pupil's views in an age- and developmentally appropriate way, including any barriers to attendance or safety concerns disclosed.

Record information provided by parents, carers or other family members, including stated reasons for absence and support requested.

Record only information relevant to safeguarding and attendance, such as health, disability, caring responsibilities, housing, family circumstances, bullying, exploitation, transport, or other barriers.

Select the current status based on information available to the school. If involvement is known or suspected, record the relevant professional and verification details in the next field.

Where applicable, record the known team or professional, contact details held by the school, dates of contact and any relevant plan or review information. Do not speculate.

Record the concern, indicators, source of information and why it may affect the pupil's safety or welfare. Include uncertainty where relevant.

Record who provided information, when it was received, the substance of the information and any action requested.

Select all relevant recipients or indicate that no information was shared.

Record the decision made for this specific information-sharing activity. Where consent was not sought or was not obtained, record the safeguarding or other lawful basis and rationale in the next field.

Record what was shared, why it was necessary and proportionate, the relevant safeguarding or other lawful basis recorded by the school, any limits on disclosure, and whether the pupil or family was informed.

Select all actions that apply to this record.

Complete where a referral or escalation was made.

Record the recipient, method, reference number if provided, information supplied, response received and any threshold or decision communicated.

Record each action, its purpose, the person responsible and any relevant deadline. Include support offered to the pupil and family where appropriate.

List the school staff, family members and agencies responsible for agreed actions, using professional contact details held in the school's approved system where needed.

Set a date to review attendance, safeguarding information, agency responses and the effect of actions.

Select the status at the time of this review. Keep the record open where further monitoring, action or agency response is required.

Record changes in attendance, the pupil's circumstances and safety, responses from agencies, the effect of actions, remaining concerns and the rationale for keeping the record open or closing it.

Enter the name and role of the person who reviewed this record.

Enter the date on which this review was completed.

This confirmation does not replace any required safeguarding recording, referral or information-governance process.

• Tick when complete