New Pupil Return record
- Version
- v1
- Updated
- 7 October 2026
- Reviewed
- 7 October 2026
- Audience
- Maintained and academy primary and secondary schools in England, excluding independent schools.
- Jurisdiction
- england
Blank fields · read-only preview
Return scope and timing
Use this record when a pupil is added to the admission register. The return is due to the local authority within five days of that addition. The stated exception applies to pupils added at the start of the school's most junior year unless the local authority has requested the information. Complete the exception and request sections only where relevant.
School name
RequiredEnter the name of the school making or recording the return.
Written response
Local authority
RequiredEnter the local authority to which the return is or will be made.
Written response
Date the pupil was added to the admission register
RequiredRecord the date on which the pupil's name was added to the admission register. The return deadline is within five days of this date.
- Day
- Month
- Year
Return due date
RequiredCalculate and record the date that is five days after the admission-register entry date, using the applicable local process for counting days.
- Day
- Month
- Year
Does the stated most-junior-year exception apply?
RequiredSelect one option. If the pupil was added at the start of the school's most junior year, complete the local-authority request section if the authority requested the information.
Choose one
- Yes — pupil added at the start of the school's most junior year
- No — the exception does not apply
Pupil information from the admission register
Pupil name
RequiredEnter the pupil's name as held in the admission register.
Written response
Pupil date of birth
RequiredEnter the date of birth as held in the admission register.
- Day
- Month
- Year
Pupil address
RequiredEnter the address as held in the admission register, including postcode where recorded.
Written response
Parent or carer details
RequiredEnter all parent or carer information held in the admission register, including names and contact details where recorded.
Written response
Other admission-register information
RequiredCopy or transcribe any other information held in the admission register about the pupil that is included in the return.
Written response
Information submitted to the local authority
RequiredDescribe or list the information sent, confirming that it reflects all information held in the admission register about the pupil that is being provided.
Written response
Local-authority request where the exception is relied upon
Was the information requested by the local authority?
Complete this field when the most-junior-year exception was selected. Select the option supported by the local-authority request record.
Choose one
- Yes
- No
Date of local-authority request
Complete only if the local authority requested the information.
- Day
- Month
- Year
Local-authority request details
Record the request wording or a concise description, including any reference or contact details held.
Written response
Transmission evidence
How was the return transmitted?
RequiredSelect all methods used to send the return or retain evidence of the transmission.
Choose all that apply
- Local-authority portal
- Secure email
- Other approved local-authority route
Date the return was transmitted
RequiredRecord the date the return was sent to the local authority.
- Day
- Month
- Year
Transmission or acknowledgement reference
Enter the portal receipt, email reference, acknowledgement number or other locally assigned transmission reference, if available.
Written response
Transmission evidence record
RequiredDescribe where the transmission evidence is stored and what it shows. Do not upload documents in this form.
Written response
Was the return transmitted within five days of the admission-register entry date?
RequiredSelect Yes only after checking the recorded dates. If No, record the reason and action taken in the final notes.
Choose one
- Yes
- No
Additional notes or follow-up actions
Record any discrepancy, delay, correction, outstanding acknowledgement or follow-up action relevant to this return.
Written response
Person completing this record
RequiredEnter the name and role of the person completing the record.
Written response