New Portable Electrical Equipment Receiving and Pre-Use Check
- Version
- v2
- Updated
- 7 October 2026
- Audience
- Primary and secondary schools in England, including maintained schools and academies; not independent schools.
- Jurisdiction
- england
Blank fields · read-only preview
When to use this form
Complete this form when new portable electrical equipment is received or put into service. Carry out a simple visual check before use to verify that the item is not damaged. New equipment does not require a formal PAT inspection or test solely because it is new.
Equipment details
Equipment description
RequiredEnter the name or description shown on the packaging, order or equipment label.
For example, laptop charger or desk fan
Equipment type
RequiredSelect all applicable categories.
Choose all that apply
- IT or audio-visual equipment
- Kitchen or catering equipment
- Cleaning equipment
- Teaching or practical equipment
- Office equipment
- Other portable electrical equipment
Asset, order or delivery reference
Enter the reference used by the school, if available.
For example, asset number or purchase order
Date of check
RequiredEnter the date on which the visual check was completed.
- Day
- Month
- Year
Checked by
RequiredEnter the name of the person who completed the check.
Full name
Visual check before first use
What was checked?
RequiredSelect each check completed. Check the equipment, plug, cable and any visible accessories for damage or other visible concerns.
Choose all that apply
- Equipment body and casing checked
- Plug checked
- Cable checked
- Visible accessories and connections checked
- Visible packaging or delivery damage considered
Check outcome
RequiredSelect the outcome after completing the visual check.
Choose up to 2
- No visible damage identified
- Visible damage or another concern identified
- Equipment not put into use
Defect or concern details
Complete only if visible damage or another concern was identified. Describe the affected part and the concern.
Describe the damage or concern
Action taken
Complete only if a defect or concern was identified. Record the action taken, such as isolating the equipment, reporting it to the supplier or arranging a replacement.
Record the action taken
Pre-use confirmation
Select this only when the visual check is complete and the equipment is suitable to put into use.
- Tick when complete