In-year admission application and outcome record

CalmComplianceForm template

In-year admission application and outcome record

Version: v1
Updated: 7 October 2026
Reviewed: 7 October 2026

Audience: Primary and secondary schools and admission authorities in England, excluding independent schools, that handle or record in-year admission applications.
Jurisdiction: england

Blank fields · read-only preview

Complete one record for each in-year application. Record the date received, the written outcome and the date the written outcome was sent. Complete the local-authority notification fields where the school manages its own in-year admissions. Where a place is offered and accepted, record the agreed starting arrangements.

Application receipt and route

Application reference

Required

Enter the school's or admission authority's reference for this application.

For example, IA-2025-001

Date the application was received

Required

Use the date on which the school or admission authority received the application.

Day
Month
Year

How was this in-year application handled?

Required

Select the route used for this application.

Choose one

Coordinated by the local authority
Managed by the school or admission authority

Application form or route used

Required

Identify the form, online route or referral used to submit the application.

Name or description of the application form or route

Applicant and child details

Applicant's full name

Required

Enter the name of the parent, carer or other person who submitted the application.

Full name

Applicant's relationship to the child

Required

For example, parent, carer or other person with parental responsibility.

Relationship to the child

Applicant contact details

Required

Record the email address, telephone number or postal address used for correspondence.

Contact details

Child's full name

Required

Enter the child's legal or preferred full name as recorded on the application.

Full name

Child's date of birth

Required

Enter the date of birth provided in the application.

Day
Month
Year

Child's home address

Required

Record the address provided for the child at the time of application.

Home address

Current or most recent school

Required

Enter the school name. If the child is not currently attending a school, record that information.

School name or not currently attending

Requested year group

Required

Enter the year group requested for admission.

For example, Year 7

Requested start date

Enter the start date requested by the applicant, if one was specified.

Day
Month
Year

Additional application information

Record relevant information supplied with the application that was considered in processing it.

Additional information

Decision and written notification

Application outcome

Required

Select the outcome recorded for this application.

Choose one

Place offered
Place refused
Application withdrawn
Application closed without a decision
Other

If other, please specify

Date the decision was made

Required

Enter the date on which the outcome was determined.

Day
Month
Year

Date written outcome was sent to the applicant

Required

Enter the date the written outcome was sent. The written outcome should be issued within 15 school days of receipt of the application.

Day
Month
Year

I have checked the written notification date against the 15-school-day period

Required

Tick this box after checking the date received and the date the written outcome was sent.

Tick when complete

Written notification details

Required

Record the method used and any relevant reference, including appeal information where applicable.

Method, reference and relevant details

Local-authority notification

Complete the following fields only where the school or admission authority manages its own in-year admissions.

Date the local authority was notified

Complete only where the school or admission authority manages its own in-year admissions.

Day
Month
Year

Outcome notified to the local authority

Complete only where the school or admission authority manages its own in-year admissions.

Choose one

Place offered
Place refused
Application withdrawn
Application closed without a decision
Other

If other, please specify

Local-authority notification reference or details

Complete only where the school or admission authority manages its own in-year admissions.

Reference, method or other notification details

Accepted offer and starting arrangements

Offer acceptance status

Complete where a place was offered.

Choose one

Accepted
Declined
Awaiting response
Other

If other, please specify

Agreed starting day

Complete where a place was offered and accepted.

Day
Month
Year

Admission register and start arrangements

Complete where a place was offered and accepted. Record arrangements for adding the child to the admission register on the agreed starting day and for the child to start school.

Agreed arrangements and responsible staff member

Record completion

Record completed by

Required

Enter the name and role of the person completing this record.

Name and role

Date this record was completed

Required

Enter the date this record was completed or last updated.

Day
Month
Year

Further record notes

Record any follow-up action, outstanding information or amendment to this record.

Further notes

In-year admission application and outcome record