Hazardous substance inventory and storage check form

CalmComplianceForm template

Hazardous substance inventory and storage check form

Version: v1
Updated: 7 October 2026
Reviewed: 7 October 2026

Audience: Primary and secondary maintained and academy schools in England that store or use dangerous materials or chemicals.
Jurisdiction: england

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Applicability and review details

Complete this form where the school stores or uses dangerous materials or chemicals. Maintain the inventory as an up-to-date record and use this form to identify discrepancies or storage issues.

Does the school store or use dangerous materials or chemicals?

Required

Select this form only where the question applies. If the answer is no, record the reason in the notes and do not complete the inventory sections.

Choose one

School name

Required

Enter the name of the school completing this record.

Written response

Site or building covered

Required

Identify the site, building or group of rooms covered by this record.

Written response

Inventory review date

Required

Enter the date on which the inventory and storage check was carried out.

Day
Month
Year

Person completing the review

Required

Enter the name of the person who carried out this review.

Written response

Inventory and storage record

Dangerous materials and chemicals inventory

Required

List each material or chemical currently stored or used. Include its name, location, approximate quantity, container or package condition, and any identifying information available on the label or record. Use one line per item.

Example: Chemical name — location — approximate quantity — container condition — identifier

Storage locations checked

Required

Select all areas included in this review.

Choose all that apply

Science preparation or store room
Design and technology room
Cleaning store
Maintenance or estates store
Food technology room
Other school area
Other

If other, please specify

Storage check outcome

Required

Select all statements that accurately describe the areas checked. Do not select a statement unless it was verified during this review.

Choose all that apply

Materials were located in the areas recorded above
Containers or packages were identifiable from their labels or records
Storage appeared secure against unauthorised access
No storage check was completed

Discrepancies or issues identified

Required

Select all issues identified during the inventory or storage check. Select no issues identified only when the review found no discrepancies.

Choose all that apply

No issues identified
Material or chemical not listed in the inventory
Inventory entry could not be located
Quantity differed from the inventory record
Damaged, leaking or unlabelled container
Storage was not secure
Other issue
Other

If other, please specify

Details of discrepancies or issues

Required

Describe the affected material or chemical, location, nature of the discrepancy, and any immediate action taken. If no issue was identified, enter “None”.

Written response

Is corrective action required?

Required

Select yes if any discrepancy, storage issue or follow-up task remains outstanding.

Choose one

Corrective action and owner

Required

Where action is required, state what must be done, who is responsible, and how completion will be verified. If no action is required, enter “None”.

Written response

Target completion date for corrective action

Enter the planned completion date where corrective action is required. If no corrective action is required, leave this blank.

Day
Month
Year

Record confirmation

Inventory record updated where necessary

Required

Select this only after any required changes to the inventory have been made or recorded as a corrective action.

Tick when complete

Additional notes

Record any further relevant observations, limitations of the review, or follow-up information.

Written response

Hazardous substance inventory and storage check form