Electronic subject access request form
- Version
- v1
- Updated
- 7 October 2026
- Reviewed
- 7 October 2026
- Audience
- Pupils, former pupils, parents, carers, staff, former staff and other individuals making a subject access request to a maintained or academy primary or secondary school in England.
- Jurisdiction
- england
Blank fields · read-only preview
This is an optional way to make a subject access request. You do not have to use this form: a request may be made by any means. If your school provides a different secure or accessible route, you may use that route instead. Please do not include passwords or unnecessary sensitive information in this form.
About the person making the request
Full name
RequiredEnter the name by which the requester is known to the school.
For example, Alex Smith
Who is making this request?
RequiredSelect the option that best describes the requester. If you are acting for someone else, provide their details below.
Choose one
- I am requesting my own personal information
- I am a parent or carer requesting information relating to a child
- I am acting on behalf of another person
- Other
Relationship to the school
RequiredSelect all that apply.
Choose all that apply
- Current pupil
- Former pupil
- Parent or carer
- Current member of staff
- Former member of staff
- Other
Email address
RequiredProvide an address that can be used to acknowledge and respond to this request.
name@example.org
Telephone number
Optional. Include a number if the school may need to clarify your request.
For example, 07123 456789
Postal address
Optional. Include this if you prefer postal communication or if it helps the school identify its records.
House number and street Town or city Postcode
Details of the person the request relates to
Full name of the person whose personal information is requested
Complete this if the request relates to someone other than the requester.
For example, Jamie Smith
Date of birth of the person whose information is requested
Complete this if known and relevant to helping the school identify the correct records.
- Day
- Month
- Year
Other information that may help identify the person or records
For example, year group, tutor group, employment dates or a previous name. Do not include information that is not needed.
Enter relevant identifying information
Details of your authority to act for another person
Complete this only if you are acting on behalf of someone else. Explain your relationship or authority and how the school can contact the person concerned if needed. Do not attach documents in this form.
Describe your relationship or authority
Details of the subject access request
What personal information are you requesting?
RequiredDescribe the information, subject matter, people, systems or time period you want the school to search. You may request a copy of your personal information without using this form.
Describe the personal information you are seeking
Start date of the relevant period
Optional. Use this if your request concerns a particular period.
- Day
- Month
- Year
End date of the relevant period
Optional. Use this if your request concerns a particular period.
- Day
- Month
- Year
Additional context
Optional. Include information that may help the school understand or locate the request, without including unnecessary personal or sensitive information.
Add any relevant context
Preferred communication method
How would you prefer the school to communicate with you?
RequiredSelect one preferred method. The school may need to use another secure or accessible method where appropriate.
Choose one
- Post
- Telephone
- An accessible format or other reasonable adjustment
- Other
If other, please specify
Communication or accessibility requirements
Optional. Describe any reasonable adjustment or accessibility requirement relevant to communicating about this request.
Describe any communication or accessibility requirements
Confirmation
I confirm that the information I have provided is accurate to the best of my knowledge and understand that the school may contact me to clarify or verify this request.
RequiredThis confirmation supports processing of the request. It does not make use of this form compulsory.
- Tick when complete
Before submitting, check that you have provided enough information for the school to identify you and locate the requested personal information. You may make a subject access request by another means if you do not wish to use this electronic form.