Educational visit parent or carer consent record
- Version
- v1
- Updated
- 7 October 2026
- Reviewed
- 7 October 2026
- Audience
- Primary and secondary schools in England, including maintained schools and academies, for use by parents or carers and school staff arranging educational visits.
- Jurisdiction
- england
Blank fields · read-only preview
Use this record to provide visit information, collect parent or carer details, record written consent where applicable, and record an opportunity to withdraw a child from the visit.
Visit details
Child's full name
RequiredEnter the name of the child who may attend the visit.
For example, Alex Morgan
Class, year group or tutor group
RequiredEnter the child's current class, year group or tutor group.
For example, Year 6 Oak
Educational visit name
RequiredEnter the name or destination of the visit.
For example, Science museum visit
Date of visit
RequiredEnter the planned date of the educational visit.
- Day
- Month
- Year
Which characteristics apply to this visit?
RequiredSelect all that apply. These characteristics help indicate whether written consent is usually needed for a child over nursery age.
Choose all that apply
- The child is nursery age
- The visit needs a higher level of risk assessment
- The visit takes place outside normal school hours
- None of these characteristics apply
Information provided about the visit
RequiredSummarise the itinerary, arrangements, relevant timings, and information given to the parent or carer.
Enter the visit information provided
Parent or carer details
Parent or carer's full name
RequiredEnter the name of the parent or carer completing this record.
For example, Jordan Morgan
Relationship to child
RequiredState your relationship to the child.
For example, parent, foster carer or legal guardian
Contact details
RequiredProvide a telephone number or email address that the school can use about this visit.
Enter a telephone number and/or email address
Information the school should know for this visit
Include relevant medical, access, communication, dietary or other information. Do not include information that is not relevant to the visit.
Enter any relevant information
Consent and withdrawal
Written consent is required for nursery-age children. For children over nursery age, written consent is usually needed when the visit requires a higher level of risk assessment or takes place outside normal school hours. Parents or carers should also be informed about visits and given an opportunity to withdraw their child.
What is your decision about this visit?
Complete this field when written consent is applicable or when you are recording a decision to withdraw the child. Select one option.
Choose one
- I give written consent for my child to attend this visit
- I do not give consent for my child to attend this visit
- I withdraw my child from this visit
Details of any withdrawal or conditions
Complete this field if you have withdrawn your child or need to explain any condition relating to attendance.
Enter details if applicable
I confirm that I have received the information provided about this educational visit and have had an opportunity to withdraw my child where applicable.
Complete this acknowledgement when submitting the record.
- Tick when complete
Name of parent or carer completing this record
RequiredEnter your name as the person completing this record.
Enter your full name
Date completed
RequiredEnter the date on which this record was completed.
- Day
- Month
- Year
For school use
Record received by
Enter the name of the school staff member who received or recorded this form.
Enter staff member's name
School record notes
Record any follow-up needed about the consent decision, withdrawal, or information provided.
Enter notes if applicable