DfE leaver-data review and correction record
- Version
- v1
- Updated
- 7 October 2026
- Reviewed
- 7 October 2026
- Audience
- Attendance, admissions, data and senior staff in maintained primary and secondary schools and academies in England that use an MIS and DfE attendance reporting tools.
- Jurisdiction
- england
Blank fields · read-only preview
Review details
Use this record to document review of the DfE check your leaver data report. The report identifies pupils with session data recorded after their leaving date in the MIS. Complete the correction and audit fields only where the review identifies inaccurate leaving dates or post-leaving-date session records.
Date of review
RequiredEnter the date on which this record was completed.
- Day
- Month
- Year
Reviewer name
RequiredEnter the name of the person who reviewed the report.
Written response
Reviewer role
RequiredFor example, attendance officer, admissions officer, data manager or senior leader.
Written response
Academic year covered by the report
RequiredEnter the academic year in the format YYYY/YYYY, for example 2024/2025.
YYYY/YYYY
Date the DfE leaver-data report was reviewed
RequiredRecord the date on which the report data was accessed or reviewed. The report is refreshed daily from MIS changes.
- Day
- Month
- Year
Number of pupil records listed in the report
RequiredEnter the total number of records shown in the report at the time of review.
Number
Minimum: 0
Pupil record and issue identified
Pupil reference
RequiredUse the school's approved pupil reference or MIS identifier. Do not enter more personal information than is necessary for this audit record.
Written response
Issue or issues identified
RequiredSelect all issues that apply to this pupil record.
Choose all that apply
- Session data recorded after the leaving date
- Leaving date appears inaccurate
- Admission data requires review
- Deletion data requires review
- Attendance-register data requires review
- No error found after review
- Other
If other, please specify
Leaving date currently recorded in the MIS
RequiredEnter the leaving date shown in the MIS before any correction.
- Day
- Month
- Year
Number of sessions recorded after the leaving date
RequiredIf the report lists post-leaving-date sessions, enter the number shown for this pupil. Enter 0 if none are listed.
Number
Minimum: 0
Admissions, deletion and register review
Basis considered for the recorded admission, deletion and attendance data
RequiredDescribe the records and circumstances considered when deciding whether the leaving date and post-leaving-date sessions were accurate. Refer to applicable attendance-register guidance where relevant.
Written response
Supporting evidence reviewed
RequiredSelect all evidence types reviewed for this record.
Choose all that apply
- Admission record
- Deletion or withdrawal record
- Attendance register
- Parent or carer communication
- Confirmation from a receiving school or setting
- Local authority or other official record
- Other supporting evidence
- No supporting evidence available
- Other
If other, please specify
Supporting evidence reference
RequiredRecord document names, dates, system references or storage locations. Do not paste confidential content into this field.
Written response
Review outcome
RequiredSelect the outcome that applies to this pupil record.
Choose up to 2
- No correction required
- Leaving date correction required
- Post-leaving-date session data correction required
- Admission or deletion data correction required
- Further investigation required
Correction and audit trail, if applicable
Correct leaving date, if a correction is required
Complete this field only where the review establishes that the leaving date in the MIS is inaccurate.
- Day
- Month
- Year
Date correction was made in the MIS, if applicable
Complete this field only if a correction was made in the MIS.
- Day
- Month
- Year
MIS change or audit reference, if applicable
Enter the MIS transaction ID, change-log reference or other audit identifier. Complete this field only if a correction was made.
Written response
Correction details and reason, if applicable
RequiredDescribe what was changed, why it was changed and which evidence supported the change. If no correction was required, state that no change was made.
Written response
Follow-up action or escalation
RequiredRecord any outstanding action, responsible role and expected completion date. If no follow-up is required, state this.
Written response
Review confirmation
RequiredConfirm that the report entry, relevant MIS records and supporting evidence have been checked to the extent recorded above.
- Tick when complete
Name of person approving or quality-checking this record
RequiredEnter the name of the person who completed the quality check or approved the recorded outcome.
Written response
Date of approval or quality check
RequiredEnter the date on which this record was approved or quality-checked.
- Day
- Month
- Year