Children missing education case and absence response record

Use the school's established case reference. Do not use a National Insurance number or other unnecessary identifier.

Record the date on which the concern or non-attendance response was opened.

Enter the name and role of the person making the record.

Select all applicable triggers.

Record the pupil's legal name as held in the school's records.

Use the date of birth held in the school's records.

Record the current or expected year group.

Complete this where the concern relates to a pupil who failed to attend on an agreed or notified admission date. Otherwise leave blank.

If the pupil has not attended this school, record the last date the child was known to be attending or receiving education, if known.

Include known changes of address, family circumstances, health, special educational needs or disabilities, care status, vulnerabilities, risks, travel or other information relevant to locating and safeguarding the child. Record only necessary information.

Count attempts made so far, including unsuccessful attempts. Continue recording further attempts in the case chronology or linked records.

Select all methods used and record details in the next field.

For each attempt, record the date, method, person or service contacted, number or address used where appropriate, result, information obtained and next action. Do not include unnecessary personal information.

Select all applicable actions. Continue joint reasonable enquiries with the local authority after referral where required.

Summarise what was checked, evidence obtained, the child's likely whereabouts or education status if known, and the actions still required.

Record what information was shared or requested, with whom, when, the lawful or safeguarding basis where required by local arrangements, and any restrictions or actions arising.

Record the local authority or team contacted, date, named contact or reference, referral status, advice received and agreed next steps. Include the home local authority if different.

Complete if a referral has been made. Otherwise leave blank and explain the current position in the next field.

Select the status that applies at the time this record is completed.

If yes or unsure, follow local child protection procedures immediately. Do not wait for routine case recording to be completed.

If yes, make an immediate referral to children's social care and contact the police where appropriate, in line with local procedures.

Where applicable, record the safeguarding lead consulted, date and time, referral or consultation made, recipient, reference, advice, police contact and immediate safety actions. If no concern was identified, record the rationale.

Select the current outcome. If the case remains open, record the review date and actions below.

Record the date of the latest confirmed outcome or case review.

Where the child is returning or has returned to education, record the agreed support, admissions or attendance arrangements, named leads, review dates and how attendance will be monitored.

Complete only when closing the case. Explain the evidence supporting closure, any local-authority or safeguarding outcome, and any follow-up required. Do not remove a pupil from the admission register unless the applicable requirements and local procedures have been followed.

If any enquiry, referral, liaison, reintegration or closure step was not completed or was completed differently, explain why, who authorised the decision, the risk considered and any compensating action.

Complete for any open case or outstanding action.

This confirmation does not replace any required safeguarding referral or local-authority notification.

• Tick when complete