Children missing education case and absence response record

Enter the maintained school or academy name.

Use the school's case reference or other internal identifier.

Record the name used in the school's pupil records.

Enter the school's pupil number or another appropriate identifier.

Record the current year group or key stage.

Use the date on which the school began recording this concern.

Select all descriptions that apply to the concern being recorded.

Enter the earliest relevant date known to the school.

Enter the number of school days affected at the time this record is completed.

Describe the attendance pattern, the expected explanation if any, and why the absence or concern remains unexpected or unexplained.

Record when the school first made an enquiry about the child's whereabouts.

Select all methods used to establish the child's whereabouts.

Record dates, times, people contacted, contact details used, responses received, attempts that were unsuccessful, and information about the child's whereabouts and circumstances.

Record information obtained about the child's circumstances, views, needs, welfare, safety, barriers to attendance, and any relevant support already in place. If the child has not been spoken to, record why.

Select the option that reflects the information available at the time of this record.

Describe relevant concerns, including why the child may be in immediate danger or at risk of harm, and record the immediate actions taken. If no concern was identified, state that.

Select all recipients. Include only sharing that was relevant and proportionate to identifying or supporting the child.

Select all statuses that apply. Where immediate danger or risk of harm is identified, record the referral and follow-up details below.

Record the date and time, recipient, contact details or reference, information shared, reason for sharing or referral, response received, and any requested action.

Record actions taken to identify and support the child, including contact attempts, attendance or safeguarding actions, support offered, and coordination with relevant people or services.

Enter the date by which the next enquiry, review or action is due.

Enter the name and role of the person responsible for follow-up.

Set out the next enquiries, actions, support, information sharing, referral checks and review arrangements.

Select the status at the time of completing this record.

Record what is known at the time of completion, including the child's whereabouts if established, remaining uncertainty, support needs, and outstanding actions.

Select the statement that applies to this case record.

If the relevant guidance was not followed, record the specific step, the circumstances, the reasonable grounds, who authorised or reviewed the decision, and any alternative action taken. If there was no departure, state that.

Enter the name and role of the person completing this record.

Enter the date this record was completed or updated.