alternative-provision-placement-and-attendance-record
- Version
- v1
- Updated
- 7 October 2026
- Reviewed
- 7 October 2026
- Audience
- Staff in maintained schools and academies in England responsible for recording suspensions or permanent exclusions, arranging alternative provision, and recording attendance.
- Jurisdiction
- england
Blank fields · read-only preview
Alternative provision placement and attendance record
1. Applicability and pupil details
Complete this record for a compulsory-school-age pupil suspended or permanently excluded on disciplinary grounds from a maintained school or academy in England. Complete the alternative-provision and attendance sections only where the sixth consecutive school day is reached or alternative provision has been arranged.
School or academy name
RequiredEnter the name of the maintained school or academy making this record.
Written response
Pupil name
RequiredEnter the pupil's full name.
Written response
Pupil reference or admission number
RequiredEnter the school's internal pupil reference or admission number.
Written response
Confirm that the pupil is of compulsory school age
RequiredSelect this only if the pupil meets the compulsory-school-age condition for this record.
- Tick when complete
Type of disciplinary exclusion
RequiredSelect the applicable type. Select only one option.
Choose one
- Suspension
- Permanent exclusion
Exclusion start date
RequiredEnter the first date of the suspension or permanent exclusion.
- Day
- Month
- Year
Exclusion end date
For a suspension, enter the final date. For a permanent exclusion, leave this field blank if no end date applies.
- Day
- Month
- Year
2. Sixth consecutive school day
Where the pupil is of compulsory school age and the exclusion reaches the sixth consecutive school day, record the date from which alternative provision is required to be arranged. If the exclusion does not reach that day, record that this section is not applicable.
Did the exclusion reach the sixth consecutive school day?
RequiredSelect the applicable response. Complete the alternative-provision section only when applicable.
Choose one
- Yes
- No
Sixth consecutive school day
If the exclusion reached the sixth consecutive school day, enter that date. Leave blank if the sixth day was not reached.
- Day
- Month
- Year
3. Alternative-provision placement
Alternative-provision status
Complete this field where the sixth consecutive school day was reached or alternative provision was otherwise arranged.
Choose one
- Alternative provision arranged
- No alternative provision arranged
Alternative-provision provider
If alternative provision was arranged, enter the provider's name.
Written response
Alternative-provision placement start date
If alternative provision was arranged, enter the date the placement began.
- Day
- Month
- Year
Alternative-provision placement end date
Enter the planned or actual end date if known. Leave blank if the placement is ongoing or no end date has been set.
- Day
- Month
- Year
Commissioning or agreement evidence reference
If alternative provision was arranged, enter the reference, date, or location of the commissioning record or agreement evidence. Do not use this field to state that evidence exists unless it has been checked.
Written response
Placement details and evidence notes
Record relevant placement arrangements, agreed sessions, contacts, or any evidence-checking notes. Complete only where alternative provision was arranged.
Written response
4. Attendance and attendance code
For each session covered by this record, record attendance at alternative provision using the appropriate attendance code. If the pupil is attending another school at which they are a registered pupil, record Code D for the session in question.
Attendance date
Enter the date of the session being recorded.
- Day
- Month
- Year
Number of sessions scheduled
Enter the number of sessions covered by this attendance entry.
Number
Minimum: 1
Number of sessions attended
Enter the number of scheduled sessions attended at the placement or other registered school.
Number
Minimum: 0
Setting attended for the session
Select the setting that applies to the attendance entry.
Choose one
- Alternative provision
- Another school at which the pupil is registered
Attendance-code basis
Select Code D when the pupil attended another school at which they are a registered pupil. For attendance at alternative provision, select the option indicating that the appropriate attendance code must be recorded.
Choose one
- Code D — dual registered at another school
- Other appropriate attendance code for attendance at alternative provision
Attendance code recorded
Enter the code recorded for the session. Enter D where the pupil attended another school at which they are a registered pupil; otherwise enter the appropriate code used for attendance at alternative provision.
Written response
Attendance notes
Record any relevant attendance circumstances, including non-attendance, partial attendance, or information requiring follow-up.
Written response
5. Record completion
Completed by
RequiredEnter the name and role of the person completing this record.
Written response
Record completion date
RequiredEnter the date this record was completed or updated.
- Day
- Month
- Year
Follow-up or review required
RequiredSelect this if any placement, commissioning, attendance, or coding information requires follow-up.
- Tick when complete
Follow-up notes
If follow-up is required, describe the action, responsible person, and target date.
Written response