Admission register return and deletion record

CalmComplianceForm template

Admission register return and deletion record

Version: v1
Updated: 7 October 2026
Reviewed: 7 October 2026

Audience: Maintained and academy schools in England, excluding independent schools, when a pupil is added to or deleted from the admission register and a relevant local-authority return or notification is required.
Jurisdiction: england

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Complete this record for an admission-register addition or deletion. Record only the information applicable to the event. For a new pupil return, record the local-authority transmission within 5 days where the duty applies. If a pupil fails to attend on the agreed admission date, record the reasonable enquiries made.

Record details

Record type

Required

Select whether this record concerns adding a pupil to or deleting a pupil from the admission register.

Choose one

Admission-register addition
Admission-register deletion

Record completed by

Required

Enter the name and role of the person completing this record.

Name and role

Date this record was completed

Required

Enter the date on which this record was completed.

Day
Month
Year

Pupil and admission-register information

Pupil's full name

Required

Enter the pupil's full legal name as recorded in the admission register.

Full name

Pupil's current address

Required

Enter the current address held in the admission register.

Full address

Date the pupil's name was entered on or deleted from the admission register

Required

For an addition, use the date from the beginning of the first session on which the name was entered. For a deletion, use the date on which the name was deleted.

Day
Month
Year

Agreed, notified or expected first attendance date

For an admission-register addition, record the date agreed or notified for attendance, or the first day attended where no date was agreed or notified. Leave blank for a deletion record.

Day
Month
Year

Did the pupil fail to attend on the agreed or notified admission date?

Complete this only where the pupil did not attend on the agreed or notified admission date.

Tick when complete

Parent or person the pupil normally lives with

Full name of parent the pupil normally lives with

Required

Enter the full name of any parent the pupil normally lives with.

Parent's full name

Address of parent the pupil normally lives with

Required

Enter the full address of any parent the pupil normally lives with.

Full address

Emergency telephone number for a parent the pupil normally lives with

Required

Enter at least one telephone number by which a parent the pupil normally lives with can be contacted in an emergency.

Telephone number

Future address or destination school, where applicable

Pupil's future address

Complete this only if the pupil will have a future address relevant to the deletion return.

Future full address

Full name of parent the pupil will live with

Complete this only if the pupil will live with a different parent at the future address.

Parent's full name

Address of parent the pupil will live with

Complete this only if the pupil will live with a different parent at the future address.

Parent's full address

Date the pupil will start living at the future address

Complete this only where a future address is applicable.

Day
Month
Year

Name of new school

Complete this only where the pupil has a new school or is expected to attend a new school.

School name

Date the pupil began or will begin attending the new school

Complete this only where a new school is applicable.

Day
Month
Year

Deletion reason

Reason under regulation 9 for deleting the pupil's name

Complete this for a deletion record. Enter the applicable reason set out in regulation 9, using the wording used in the school's admission-register record or deletion return.

Regulation 9 deletion reason

Local-authority return or notification

Return or notification type

Required

Select all return or notification types relevant to this record.

Choose all that apply

New pupil return
Deletion return
Other local-authority notification requested or required
Not applicable to this record

Return or notification due date

For a new pupil return, record the applicable deadline, including the 5-day deadline where the duty applies. For other notifications, record the applicable local-authority deadline if known.

Day
Month
Year

Date the return or notification was transmitted

Complete when the return or notification has been transmitted to the local authority.

Day
Month
Year

Transmission evidence or reference

Record the local-authority portal receipt, confirmation reference, email subject, case reference, or other retained evidence showing how the return or notification was transmitted. Do not upload documents here.

Reference or confirmation details

Reasonable enquiries

Reasonable enquiries made

Complete this where the pupil failed to attend on the agreed or notified admission date. Record the dates, methods, people contacted, responses, and outcome of enquiries made to establish the child's whereabouts.

Record enquiries and outcomes

Reference to retained enquiry records

Where applicable, enter an internal reference to the retained records of reasonable enquiries. Do not upload documents here.

Internal reference

I have checked this record against the admission-register entry and completed all fields applicable to this event

Required

Select this after checking the information recorded above.

Tick when complete

Admission register return and deletion record